Job Description

Job Title:Admissions AnalystCompetition Number:014-2024Administrative Unit :Office of the Associate Vice-Rector, Strategic Enrolment ManagementImmediate Supervisor:Manager, AdmissionsJob Type :Permanent (Unionized)Work Schedule:35 hours per weekSalary Scale:Level 6 ($ 55 810 - $ 70 488)In this document, the masculine pronoun is used without discrimination and only for conciseness.Saint Paul University (1848) is the founding college of the University of Ottawa, with which it has maintained a federated relationship since 1965. Bilingual and on a human scale, it has more than 1,000 students. It offers programs in Social Communication, Counselling and Psychotherapy, Canon Law, Public Ethics, Conflict Studies, Theology, Transformative Leadership and Spirituality, and Social Innovation. Saint Paul University offers an environment conducive to professional growth and competitive benefits.SummaryThe incumbent is responsible for various admissions activities; depending on the period in the admissions cycle, the incumbent may be asked to be responsible for opening dossiers, calculating averages, and handling and evaluating applications for admission and admission scholarships for all University programs. The incumbent ensures the interpretation and application of practices, processes and policies aimed at increasing the effectiveness and efficiency of the admissions process and attaining the admission objectives of the service and the University.Key Responsibilities

• Assemble applications for admission and input data in uoCampus; prepare acknowledgements of receipt; manage and numerically file documents in Xtender.
• Receive and process students documentation as part of the admissions process to identify official and non-official documents, according to the established norms.
• Manage the digitization and indexing system for student dossiers efficientlyas well as Flag any problems to the admissions manager and/or the Associate Vice-rector, Strategic Enrollment Management.
• Calculating averages: calculate admissions averages based on the norms established by the University. Verify the accreditation of Canadian and international universities as well as the authenticity of documents submitted and note admission conditions at the appropriate time.
• Analyze and prepare admission dossiers for the undergraduate and graduate levels based on the Universitys requirements and ensure that all requirements are met.
• Determine candidates eligibility, manage data entry and prepare the dossiers for evaluation by the admission committees (masters and doctorate levels). Check the accuracy of the lists of different types of student status and make the necessary corrections.
• Admit, defer or reject candidates following an analysis of the dossier and ensure follow-up with candidates. Enter the recommendations for admission offers and scholarship offers in the computer systems and actively participate in updating information relevant to admissions on the Universitys website.
• Inform the admissions coordinator of any problems encountered during the admissions cycle to ensure maximum efficiency and quality services offered to candidates.
• Stay up to date with the educational system in Canada and abroad.
• Take part in improving the uoCampus system.

Education, Experience, Knowledge and Abilities

• Relevant university training or a combination of training and experience that is deemed equivalent.
• General knowledge of the university system and admissions processes in Canada and abroad.
• Experience with data entry.
• Experience in an advisory and customer service role in an educational setting.
• Experience with a multicultural clientele.
• In-depth knowledge of software tools such as Windows, word processing, presentation software, spreadsheets, Internet, email and electronic schedule-planning tools.
• Knowledge of the student information system is an asset.
• Meticulousness and keen attention to detail.
• Tolerance for repetitive tasks.
• Strong organizational skills.
• Availability and flexibility to deal with emergencies.
• Ability to collaborate and work as part of a team.
• Sense of responsibility, good judgment, tact and discretion.
• Bilingualism: fluency in English and French (oral and written).

Interested candidates are requested to submit an online application at by May 15, 2024 at 11:59pm.We thank all applicants for their interest in this position. We will be contacting only those candidates who have been chosen for the next step of the selection process.We are committed to ensure employment equity and we encourage the participation of all Canadians. If your application is successful and you think you need accommodation during the selection process, please notify us. Your personal information is protected under the provisions of the Privacy Act.Titre du poste :Analyste aux admissionNum\xc3\xa9ro de concours :014-2024Unit\xc3\xa9 administrative :Bureau de la Vice-Rectrice Associ\xc3\xa9e, gestion des effectifs \xc3\xa9tudiantsSup\xc3\xa9rieur imm\xc3\xa9diat :Gestionnaire, AdmissionsType demploi :Permanent, Temps plein (Syndiqu\xc3\xa9)Horaire de travail :35 heures par semaine\xc3\x89chelle salariale :Niveau 6 (55 810 $ - 70 488 $)Le masculin est utilis\xc3\xa9 sans aucune discrimination et dans le seul but dall\xc3\xa9ger le texte.LUniversit\xc3\xa9 Saint-Paul (1848) est le coll\xc3\xa8ge fondateur de lUniversit\xc3\xa9 dOttawa, avec laquelle elle a conserv\xc3\xa9 un lien de f\xc3\xa9d\xc3\xa9ration depuis 1965. Bilingue et \xc3\xa0 \xc3\xa9chelle humaine, elle compte plus de 1000 \xc3\xa9tudiants; elle offre des programmes en communications sociales, counseling et psychoth\xc3\xa9rapie, droit canonique, \xc3\xa9thique publique, \xc3\xa9tudes de conflits, philosophie, th\xc3\xa9ologie, relations humaines, leadership transformatif et spiritualit\xc3\xa9 et innovation sociale. L\'Universit\xc3\xa9 Saint-Paul offre un environnement de travail propice \xc3\xa0 l\xc3\xa9panouissement professionnel et des avantages sociaux comp\xc3\xa9titifs.LUniversit\xc3\xa9 Saint-Paul se d\xc3\xa9marque par lint\xc3\xa9gration de lapprentissage et de la recherche \xc3\xa0 lengagement social, ce qui permet doffrir une exp\xc3\xa9rience \xc3\xa9tudiante unique. Elle participe au dialogue sur les enjeux contemporains et est r\xc3\xa9solument tourn\xc3\xa9e vers la justice sociale.R\xc3\x89SUM\xc3\x89 DES FONCTIONSLe titulaire est responsable de diff\xc3\xa9rentes op\xc3\xa9rations au niveau des admissions; d\xc3\xa9pendant de la p\xc3\xa9riode du cycle dadmission, le titulaire peut \xc3\xaatre appel\xc3\xa9 \xc3\xa0 \xc3\xaatre responsable de louverture de dossiers, du calcul de moyenne, du traitement des demandes dadmission et du processus d\xc3\xa9valuation des demandes et de bourses dadmission pour lensemble des programmes de luniversit\xc3\xa9. Le titulaire assure linterpr\xc3\xa9tation et lapplication des pratiques, des processus et des politiques visant \xc3\xa0 accro\xc3\xaetre lefficacit\xc3\xa9 et lefficience du processus dadmission et \xc3\xa0 atteindre les objectifs dadmission du service et de lUniversit\xc3\xa9.PRINCIPALES FONCTIONS :

• Monter des demandes dadmission et faire lentr\xc3\xa9e des donn\xc3\xa9es dans uoCampus; produire des accus\xc3\xa9s de r\xc3\xa9ception; g\xc3\xa9rer et classer de fa\xc3\xa7on num\xc3\xa9rique les documents dans Xtender.
• Recevoir et traiter la documentation des \xc3\xa9tudiants dans le cadre du processus dadmission afin didentifier les documents officiels et non officiels, selon les normes \xc3\xa9tablies.
• Assurer une gestion efficace du syst\xc3\xa8me de num\xc3\xa9risation et dindexation des dossiers \xc3\xa9tudiants. Signaler les probl\xc3\xa8mes au gestionnaire des admissions et/ou vice-recteur associ\xc3\xa9, gestion des effectifs \xc3\xa9tudiants.
• Calcul de moyenne : effectuer les calculs de moyenne dadmission selon les normes \xc3\xa9tablies de lUniversit\xc3\xa9. V\xc3\xa9rifier laccr\xc3\xa9ditation des universit\xc3\xa9s canadiennes et internationales ainsi que lauthenticit\xc3\xa9 des documents soumis et relever les conditions dadmission au moment appropri\xc3\xa9.
• Analyser et pr\xc3\xa9parer les dossiers dadmission de tous les cycles selon les exigences de lUniversit\xc3\xa9 et sassurer que toutes les exigences sont satisfaites.
• D\xc3\xa9terminer ladmissibilit\xc3\xa9 des candidats, g\xc3\xa9rer lentr\xc3\xa9e des donn\xc3\xa9es et pr\xc3\xa9parer les dossiers pour \xc3\xa9valuation par les comit\xc3\xa9s dadmission (2e et 3e cycles). V\xc3\xa9rifier lexactitude des listes des diff\xc3\xa9rents statuts des \xc3\xa9tudiants et apporter les corrections n\xc3\xa9cessaires.
• Admettre, diff\xc3\xa9rer ou refuser les candidats suite \xc3\xa0 lanalyse du dossier et assure un suivi avec les candidats. Entrer les recommandations aux offres dadmissions et aux offres de bourses aux syst\xc3\xa8mes informatiques et participe activement \xc3\xa0 la mise \xc3\xa0 jour des renseignements pertinents \xc3\xa0 ladmission au site Web de lUniversit\xc3\xa9.
• Informe le coordonnateur des admissions des probl\xc3\xa8mes encourus lors du cycle dadmission afin dassurer lefficacit\xc3\xa9 maximale et la qualit\xc3\xa9 des services offerts aux candidats.
• Se maintenir \xc3\xa0 jour sur le syst\xc3\xa8me \xc3\xa9ducationnel au Canada et \xc3\xa0 l\xc3\xa9tranger.
• Participer \xc3\xa0 lam\xc3\xa9lioration du syst\xc3\xa8me uoCampus.

FORMATION, CONNAISSANCES, EXP\xc3\x89RIENCE ET QUALIT\xc3\x89S ESSENTIELLES

• Formation universitaire pertinente ou une combinaison de formation et dexp\xc3\xa9rience jug\xc3\xa9e \xc3\xa9quivalente.
• Connaissance g\xc3\xa9n\xc3\xa9rale du syst\xc3\xa8me universitaire et des processus dadmissions au Canada et \xc3\xa0 linternational.
• Exp\xc3\xa9rience de lentr\xc3\xa9e de donn\xc3\xa9es.
• Exp\xc3\xa9rience dans un r\xc3\xb4le de conseiller et de service \xc3\xa0 la client\xc3\xa8le dans le milieu scolaire.
• Exp\xc3\xa9rience aupr\xc3\xa8s dune client\xc3\xa8le multiculturelle.
• Connaissance approfondie doutils informatiques tels que Windows, logiciels de traitement de texte, logiciels de pr\xc3\xa9sentation, tableurs, Internet, courrier \xc3\xa9lectronique et outils \xc3\xa9lectroniques de planification des horaires.
• Connaissance du syst\xc3\xa8me dinformation scolaire, un atout.
• M\xc3\xa9ticulosit\xc3\xa9 et grand sens du d\xc3\xa9tail.
• Tol\xc3\xa9rance au travail r\xc3\xa9p\xc3\xa9titif.
• Grand sens de lorganisation.
• Disponibilit\xc3\xa9 et flexibilit\xc3\xa9 pour r\xc3\xa9pondre aux urgences.
• Capacit\xc3\xa9 \xc3\xa0 collaborer et \xc3\xa0 travailler en \xc3\xa9quipe.
• Sens des responsabilit\xc3\xa9s, bon jugement, tact et discr\xc3\xa9tion
• Bilinguisme : aisance \xc3\xa0 sexprimer en fran\xc3\xa7ais et en anglais (\xc3\xa0 loral et \xc3\xa0 l\xc3\xa9crit)

Les candidats int\xc3\xa9ress\xc3\xa9s sont pri\xc3\xa9s de soumettre leur candidature en ligne \xc3\xa0 d\'ici le 15 mai 2024 \xc3\xa0 23h 59.Nous remercions toutes les personnes qui ont pos\xc3\xa9 leur candidature. Nous communiquerons uniquement avec les candidats retenus pour la prochaine \xc3\xa9tape de s\xc3\xa9lection.Nous souscrivons aux principes de l\xc3\xa9quit\xc3\xa9 en mati\xc3\xa8re demploi et nous encourageons la participation de tous les individus \xc3\xa9ligibles de travailler au Canada. Si votre candidature est retenue et que vous croyez avoir besoin de mesures dadaptation au cours du processus de s\xc3\xa9lection, veuillez-nous en informer si vous vous \xc3\xaates contact\xc3\xa9 pour une entrevue. Les renseignements personnels sont prot\xc3\xa9g\xc3\xa9s conform\xc3\xa9ment aux dispositions de la Loi sur les renseignements personnels.PI1e3b6f3a15cc-8722-34370863

Universite Saint-Paul