Job Description

Job Overview

Speech Meta Vancouver Therapy Services Inc. is seeking a highly organized and compassionate

Clinic Administrator

to support the daily operations of our busy pediatric speech-language pathology clinic. The ideal candidate will bring strong administrative skills, exceptional attention to detail, and a genuine passion for working in an environment that supports children and families.

This role involves managing scheduling, organizational systems, client communication, billing, documentation, and overall clinic coordination to ensure smooth day-to-day operations. As the Clinic Administrator at Speech Meta Vancouver Therapy Services Inc., you'll play a vital role in maintaining a welcoming, professional, and efficient environment that allows our clinicians to focus on delivering high-quality care.

Key Responsibilities

Oversee daily operations at Speech Meta Vancouver Therapy Services Inc., including scheduling, room bookings, and client inquiries. Serve as the first point of contact for families, providing warm, professional, and supportive communication that reflects Speech Meta Vancouver Therapy Services Inc.'s values. Maintain accurate client records and ensure confidentiality within our electronic documentation system (Jane EMR). Manage billing, invoicing, and payment tracking, including funding-related documentation (e.g., Autism Funding, private insurance, etc.). Support the onboarding of new clients and team members, including organizing intake forms and clinic orientation materials. Monitor clinic supplies and resources to ensure materials are well-stocked and organized. Assist with communication between clinicians, families, and community partners as needed. Support administrative projects such as client email communication and scheduling coordination. Contribute to a positive and inclusive clinic culture that reflects Speech Meta Vancouver Therapy Services Inc.'s commitment to teamwork, excellence, and family-centered care.

Qualifications

Previous experience in a healthcare, therapy, or pediatric setting preferred. Strong organizational and time-management skills with the ability to handle multiple priorities. Excellent interpersonal and communication skills, both written and verbal. Proficiency with scheduling and electronic record systems (e.g., Jane, Owl, or similar platforms). Ability to work both independently and collaboratively in a fast-paced, client-focused environment. Attention to detail and discretion in handling sensitive information. A warm, compassionate, and professional demeanor with a genuine interest in supporting children and families.

Why Join Speech Meta Vancouver Therapy Services Inc.

At Speech Meta Vancouver Therapy Services Inc., we believe in teamwork, integrity, kindness, and providing meaningful support to our clients and their families. As our Clinic Administrator, you'll be at the heart of our operations, helping our clinicians deliver life-changing therapy and ensuring our clinic runs smoothly. You'll join a positive, supportive, and growth-oriented environment where your work truly makes an impact every day.

Job Types: Full-time, Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 25 - 35 per week

Work Location: In person