Job Description

Position Overview


Reporting to the Office Manager, the Administrator position supports the branch and / or division through a variety of administrative tasks that may include report preparation, AP/AR entry, invoicing, reception duties, data entry, ordering supplies, filing and scheduling.


Job Duties

• 
  Support the branch and / or division with all administrative tasks
• Including but not limited to:
• Reception: answer and direct phone calls, prepare job files, update internal systems
• Accounting: assist with AP/AR entry and invoicing
• Dispatch: data entry, scheduling and filing
• Human Resources: assist with recruitment, new hire packages, submit forms, filing, assign and monitor training
• Health and Safety: submit WCB forms, monitor leave of absence claims, and filing
• Provide excellent customer service
• Work under time constraints to meet specific timelines
• Ensure attention to detail and keen sense of safeguarding other people\xe2\x80\x99s property and information
• Will practice good housekeeping at all times to ensure a safe and non-cluttered worksite
• Participates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a safe working environment, including safe operation of machines and equipment
• Comply with all Belfor policies and procedures, as well as legislative requirements
• Proactively communicate job site conditions and concerns that may or are affecting completion of the job to the appropriate person
• Any other reasonable duties as assigned by their manager
• Attend all Belfor sponsored training courses

• 
  Post-secondary administration courses / certification preferred
• 1+ year experience in office administration preferred
• Construction / Restoration / Insurance experience an asset
• Quick learner, detail oriented and self-motivated
• Demonstrates the importance in personal professional presentation
• Experience using office equipment (telephone, copiers, scanners, fax, printers, etc.)
• Keen eye for detail
• Comprehensive understanding of customer service, principles and practices
• Eligible to operate a motor vehicle per Belfor\xe2\x80\x99s vehicle policy
• Ability to work within a team or independently as needed
• Strong written and verbal communication skills
• Proven ability to multi-task in a fast paced environment
• Basic computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Word and Google Suite
• Willing to work evenings, on call and weekends when requested
• Periodic travel may be required
• Criminal Record Check

• 
  Frequent lifting from 5-40 lbs, unassisted (from 35-65% of the time)
• Occasional lifting from 41 lbs +, assisted (up to 50% of the time)
• Access and mobility in tight spaces
• Sustained periods of standing, sitting, walking, bending, and kneeling