Job Description

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Administrator, Contracts (Infrastructure)

Vancouver, BC, Canada

Full Time

Professional & Administrative

Experienced

The contracts administrator is responsible for the administration and implementation of construction and consulting services contracts while working closely with project/program personnel, legal and cost management teams. This Full time permanent position provides commercial and administrative support and guidance to infrastructure programs/projects, to ensure that the major capital projects are delivered with effective contract management practices.

ACCOUNTABILITIES

Contract administration

• Focus on infrastructure projects versus supply chain/procurement
• Collaborate with procurement team to ensure effective transition from pre-award to post award
• Assist in pre-award activities as required, such as drafting, evaluating and awarding of major contracts
• Administer contracts and documentation related to kick-off/mobilization, insurance, progress review meetings, contractor reporting, contractor correspondence, invoicing, contract change requests, close-out, etc
• Ensure contract documentation is up to date and filed appropriately
• Chair contractor meetings and distribute meeting minutes accordingly
• Manage contract compliance
• Proactively identify potential changes, deviations or claims. Coordinate the negotiation of changes accordingly and as appropriate
• Prepare and issue contract amendments for review and approval prior to issuing to contractor. Coordinate with project personnel, obtain senior management and legal input/approval to ensure organizational needs and expectations are met.
• Provide contract-related issues resolution, both internally and externally, and continuous improvements to processes
• Review contractor invoicing/progress payment requests. Coordinate review and approvals by relevant project personnel. Coordinate with cost management team to ensure correct invoicing
• Establish and maintain corporate benchmarking records to be used in future contracts\xe2\x80\x99 assessment/changes
• Develop and issue regular reports on the status of contracts
• Ensure all major contract-related correspondences is up to date and recorded properly
• Ensure contract documents are complete with respect to changes, extension or renewal, close-out, as appropriate
• Communicate contract-related information to associated stakeholders
• Review contractual performance to ensure compliance with terms and identify conflicts or changes requiring resolution at contract renewal
• Collaborate with cost management team on initial scope, schedule and cost versus approved baselines
• Provide ad-hoc contract analysis and decision support as needed
• Working closely with program/project owners, perform lessons-learned on completed projects
• Support the process to develop business cases to support the organization\xe2\x80\x99s decision process for large capital transactions, including consideration of alternative approaches, analysis of key risks, and development of mitigations where optimal
• Engage with internal insurance advisors to develop and ensure appropriate implementation of project insurance coverage

Change management

• Administer, document and accept / challenge / defend incoming and outgoing change requests throughout project execution
• Implement and execute claim management process to resolve unforeseen situations that arise during project development and execution and that are not covered by the change management process. Ensure proper maintenance of records
• Control project costs through proactively managing cost changes and ensuring that changes to the baseline are conducted through auditable control processes

Risk Management

• Participate in risk identification, quantification and mitigation workshops
• Support program/project owners to manage contract risks

Other

• Share knowledge and expertise with team members
• Participate in the development of project and departmental plans
• Support manager in the development of contracts related processes and procedures, as required. Recommend improvement as needed.
• Represent organization in negotiations, conferences and conventions, as appropriate
• Articulate and live the organizations culture and values
• Comply with health and safety requirements
• Perform other assigned duties as required

SPECIFIC COMPETENCIES

Must possess excellent communication and public speaking skills to effectively interface with contacts including all levels of contacts, internally and externally. Must have a strong customer service orientation while managing a breadth of responsibilities. Must be able to work independently, accurately and on own initiative to maintain work output with minimum supervision.

Able to collaborate with peers\xe2\x80\x99 managers in other departments to collect information, support their needs for information and analyses, and providing feedback and guidance. Brings a constant process improvement mindset. Ability to scale up projects\xe2\x80\x99 solutions to facilitate corporate level controls.

EDUCATION & EXPERIENCE

• A bachelor\xe2\x80\x99s degree in business administration or engineering or another acceptable area, plus a minimum of 5 years of contracts experience
• This is a Union Role, education is a must have
• Must have a breadth of experience overseeing all aspects of contract management on major projects of at least $200 million, preferably working in industrial sector such as oil and gas, mining, transportation, or power generation. Proven track record with claims management and dispute resolution on major project
• Demonstrated experience working concurrently on multiple contracts
• Demonstrated experience working on different types of contracts: Lump sum, Design - Build (DB), Design, Build and Finance (DBF), etc. throughout the project life cycle from bid to contract closeout
• Sound understanding of construction methodology and process
• Thorough knowledge of change management principles including identifying significant variations, claims identification, narration, quantification and evaluation
• Good understanding of the law of contract in the jurisdiction of the project, combined with a detailed appreciation of contractual obligations and liabilities
• Direct experience with the contract administration, procurement and subcontract administration
• Experience with risk identification and management
• Experience in liaising with client, subcontractor and consultant representatives
• Basic understanding of insurance program requirements for various project types

WORKING CONDITIONS

Normal office conditions and regular construction site visits.

****This is a Union role****

Compensation Package:

• Competitive Compensation and Benefits plan, Earned Time Off program!
• Union

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**We thank all applicants for applying, however only those shortlisted and considered for an interview will be contacted directly**

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Job Types: Full-time, Permanent

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