Job Description

Your Opportunity:
The Administrative Support V is responsible for a high level of professional, well-organized administrative support for the Executive Director, as well as day-to-day operational support for the Critical Care and Respiratory Portfolio assigned to the Executive Director. Working under limited supervision, you are responsible for managing the Executive Directors calendar, email, preparing material for presentations, drafting memos and reports, providing support and follow-up for key issues and meetings. Duties also include generating recruitment requisitions, coordination of recruitment files and interviews, tracking performance conversations, professional development and vacation requests, correspondence, minute and report writing, timekeeping and file management. Works closely with other management, clerical and clinical staff as the first point of contact for the Critical Care and Respiratory Services Portfolio.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Recovery Alberta: N
• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: Hospital Critical Care and Respiratory Services
• Primary Location: Stollery Children's Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 25-FEB-2025
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 01-APR-2025
• Temporary End Date: 02-OCT-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.45
• Maximum Salary: $34.60
• Vehicle Requirement: Not Applicable

Required Qualifications:
Completion of post-secondary education (e.g. certificate in office or business administration). Additional Required Qualifications:
Grade 12 diploma and post - secondary education. Completion of an Administrative Professional diploma or post-secondary education in Secretarial Arts, Office Assistant, Business Administration. Minimum five (5) years' experience in a healthcare-based organization in administrative positions of progressively increasing responsibility required. Preferred Qualifications:
Advanced knowledge of computer and applications including but not limited to: Microsoft Word, Access, Excel, Outlook email, and PowerPoint. Minimum typing speed of 70 wpm. Resilience and flexibility in a complex, rapidly changing environment. Excellent organizational communication, problem-solving, interpersonal skills. Ability to work independently, under pressure, within short timelines, without compromise to quality. Excellent formatting, grammar, syntax and proof-reading skills.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We're passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it's about putting patients' and families' experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.