Job Description

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency in various software tools. This role offers an opportunity to work in a dynamic environment where your organizational and customer service skills will be valued and utilized daily. Experience with medical or dental offices, QuickBooks, and Google Workspace is a plus.

Duties

Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software Maintain filing systems both electronically and physically to ensure quick retrieval of documents Assist with bookkeeping and basic accounting tasks using QuickBooks or similar software Support customer service efforts by providing excellent support and support documentation as needed Schedule appointments, manage calendars, and coordinate meetings for staff members Proofread correspondence, reports, and other documents for accuracy and clarity Handle administrative tasks related to medical or dental office operations if applicable, including patient record management and insurance documentation

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Experience with QuickBooks and basic bookkeeping functions Strong typing skills with attention to detail for data entry and proofreading tasks Excellent organizational skills to manage multiple priorities efficiently Prior clerical or administrative experience in office settings preferred; experience in medical or dental offices is a plus Customer service skills with the ability to handle inquiries professionally both in person and over the phone Familiarity with multi-line phone systems and front desk operations Ability to maintain confidentiality of sensitive information Strong computer skills including familiarity with filing systems, email management, and document preparation
This position is integral to maintaining smooth office operations and providing exceptional support to staff and clients alike. We value proactive individuals who are eager to contribute their skills in a professional setting.

Job Type: Full-time

Pay: $47,305.43-$50,204.62 per year

Benefits:

Extended health care
Work Location: In person