Job Description

St. John Reception Centre 15-12 Street NW, Calgary Overall Accountability The Administrative Secretary, Education Centres provides clerical and administrative support to the Supervisor, team members, administration, personnel parents, students, and members of the public. The Administrative Secretary works in a collaborative manner and coordinates with other Supervisors and teams. Specific Accountabilities

• Provides service and support to the Supervisor and team members

• Manages office processes and procedures
• Facilitates scheduling of meetings
• Responds to inquiries and drafts memoranda and correspondence
• Maintains records and files, assists in the preparation of professional development and other resources
• To Facilitates communication between The International Student Education Program team and schools

• Responds to requests for information from personnel, students, parents and members of the public

• Minimum High School Diploma
• Six (6) months related experience
• Experience with Calgary Catholic\xe2\x80\x99s Student Information System preferred

• Familiarity working with Calgary Catholic\xe2\x80\x99s databases and general knowledge of Calgary Catholic operations preferred
• Secretarial certificate/diploma preferred
• Proficient with Microsoft Office, desktop publishing and accounting software
• Excellent communication, organization and interpersonal skills
• Familiarity with the specific subject area of International Students preferred Other Skills
• Fluency in both English and Mandarin is a requirement.