Job Description

Come work as an Administrative Secretary with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for an Administrative Secretary to join the Medical Imaging Admin team at Vancouver General Hospital and UBC Hospital in Vancouver, BC. Apply today to join our team!

As an Administrative Secretary with Vancouver Coastal Health, you will:

• Provide administrative and secretarial support functions within the Radiology Department.
• Type a variety of technical and non-technical material utilizing advanced word processing, spreadsheet, desktop publishing and presentation graphics software as well as types medical consultation/documents/letters for the department utilizing dictating equipment and the Radiology Information System.
• Processes appointment records, coordinates Work Schedule, creates On-Call schedule, and administers funds such as academic and/or education for medical personnel, as well as compiles information and statistical records for analysis.
• Maintain appointment diaries, arranges meetings/appointments, prioritizes mail, identifies inconsistencies in procedures and recommends changes, maintains filing systems, and attends meetings to provide secretarial support and follow up action.

Qualifications

Education & Experience

• Grade 12.
• Graduation from a recognized secretarial program, including knowledge of medical terminology, and three (3) years\xe2\x80\x99 recent, related experience or an equivalent combination of education, training and experience.

Knowledge & Abilities

• Ability to keyboard at 60 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to perform the duties of the position.
• Ability to organize work.
• Ability to operate related equipment.

Closing Statement

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Officer Order and the Health Sector Order), as of October 26, 2021, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19. Proof of vaccination status will be required.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and \'going first\' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

Diversity, equity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.

We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

Vancouver Coastal Health is proud to be recognized as one of Canada\'s Top 100 Employers in 2023.

Only short-listed applicants will be contacted for this posting.

***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.

Vancouver Coastal Health