Job Description

Administrative Secretary,
BC Children\'s & Women\'s Health Centre,
Vancouver BC


As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.


Under the general direction of the CIS Project Manager, the Administrative Secretary performs a variety of secretarial and administrative support activities related to the CIS Patient Scheduling Project. Most duties are performed independently; general direction is provided regarding multiple workload demands.


What you\xe2\x80\x99ll do

• Arrange adhoc and standing meetings as directed, book meeting rooms and circulate notices and agenda.
• Attend a variety of project/team meetings to record proceedings, prepare minutes/reports and takes follow up action as a result of such meetings.
• Using a Word Processing package types a variety of project documents such as correspondence, memos, issues reports, budget status, signoff sheets by transcribing from dictation and/or written draft.
• Set up and maintains filing system for project materials such as correspondence, project plans, project issues lists.
• Access Excel spreadsheets and Project to input data and print reports.
• Compose routine correspondence from verbal and written instructions and submit for approval and signature.
• Coordinate the work flow of assigned area by organizing operating procedures such as ordering supplies.
• Perform other related duties as assigned.

What you bring


Education, Training and Experience

• Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three (3) year\xe2\x80\x99s recent, related experience or an equivalent combination of education, training and experience.

Skills & Knowledge

• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out duties of the position.
• Ability to organize work.
• Ability to operate related equipment.
• Typing 60 wpm.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC\'s Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have; knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring


Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That\xe2\x80\x99s why we\xe2\x80\x99re focused on your care too \xe2\x80\x93 offering health, wellness, development programs to support you \xe2\x80\x93 at work and at home.

• Join one of BC\xe2\x80\x99s largest employers with province-wide programs, services and operations \xe2\x80\x93 offering vast opportunities for growth and development.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San\xe2\x80\x99yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job Type: Regular Full-Time
Wage: 29.64/hr
Location: 4500 Oak Street, Vancouver BC V6H 2N9
Hours of Work: 0800-1600
Requisition # 144479


What we do


BC Children\'s & Women\'s Health Centre is part of the Provincial Health Services Authority (PHSA). BC Children\xe2\x80\x99s Hospital (BCCH) provides care for the most seriously ill or injured children and youth from across British Columbia. BC Women\'s Hospital & Health Centre (BCW) is dedicated to improving the health of women, newborns and families through a comprehensive range of services, research and education.
The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people \xe2\x80\x93 Be compassionate \xe2\x80\x93 Dare to innovate \xe2\x80\x93 Cultivate partnerships \xe2\x80\x93 Serve with purpose.


Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services


PHSA and BC Children\'s & Women\'s Health Centre are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.


ATTN: PHSA Employees:


To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca


Please note the internal job posting will no longer be accessible after the expiry date of April 28, 2023. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.


If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday \xe2\x80\x93 Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.