Job Description

Location: (Remote Work Opportunities)Administrative Officer I (2 Positions)
(Subject to Classification Review)
Human Resources - Recruitment Provincial Agency Management
Temporary, Full-Time (until March 31 2025 with possibility of extension)
27821TMP, 27822TMP
Hours 75 bi-weekly (8 hour days)
Salary CG-27 ($24.98 - $27.63 per hour)
Competition Number 2024002298
Posted Date 1 April 2024
Closing Date 8 April 2024About Us
Newfoundland and Labrador Health Services (NL Health Services) brings together five former separate health entities - Eastern Health, Central Health, Western Health, Labrador-Grenfell Health, and the Newfoundland and Labrador Centre for Health Information. The creation of a provincial health authority was announced following recommendations from Health Accord NL.NL Health Services is responsible for delivering health and community services to more than 528,000 people living in Newfoundland and Labrador and employs over 21,000 people.
NLHealthServices.caJob Summary
The Administrative Officer I in Human Resources works as part of a team to support the Agency Recruitment activities for NLHS. The position coordinates the receipt of resumes; liaises with programs and vendors; tracks the applicant status; coordinates assignment logistics; and invoice reconciliation and processing. This position coordinates and provides onboarding and customer services for our clients, coordinates intake and deployment of Agency personnel, maintains records of all qualifications and certifications, troubleshoots where necessary, liaises with managers and agencies to ensure smooth flow of processing of agency resources, liaises with logistics for accommodations and ground requirements, reconciles invoices for payment approval; follows up on discrepancies with Agencies; processes accounting information for budgets to allocate charges on invoice submissions; and prepares reports and summary files. The position works within and maintains all related electronic workflow tools for the processing of all agency recruitment and deployment as well as invoice management. This position worked in a group dedicated to provincial Agency Management and would be assigned duties across all zones.Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Occasionally moves or lifts objects between 1- 5 lbs. such as pens, paper, file folders, or boxes.
Constantly sits to a desk performing paper/computer work, making or answering a telephone or responding to emails; occasionally walks or stands to observe or to consult with other staff.
Regularly performs fine finger/precision computer work requiring steadiness and accurate movement/control.
Visual and hearing concentration is required to observe, consult with staff, to work on documents or to listen to staff/public on the telephone or in person.Job Qualifications
Education
Completion of a recognized/approved three-year Business Management Program (HR Concentration preferred).
Courses and proficiency in MS Office, Internet and various other computer applications are required.Experience
A minimum of three years\' experience within the last five in a progressively responsible administrative role is required.
Considerable experience meeting deadlines, while maintaining a high level of productivity, accuracy and efficiency.
Experience in HR Technology, database management would be an asset.Competencies (Knowledge, Skills & Abilities)
Knowledge of employment legislation, collective agreement administration and recruitment best practices and procedures.
Knowledge of account reconciliation.
Demonstrated strong organizational, customer service and interpersonal/communication skills.
Demonstrated excellent verbal and written communication, customer service, organizational and time management skills.
Ability to work with limited supervision within tight time lines, and to work effectively within deadline driven team-orientated tasks.
Ability to multi-task and be a critical thinker.
Ability to handle multiple projects, under pressure and respond appropriately within deadlinesOther
A satisfactory record of work performance and attendance is required.Please note: In accordance with Human Resources Policy HRM/MS-30, Appointments and Staff Changes, similar vacancies within 6 months may be filled from this posting.Apply online at https://employment.easternhealth.caUpon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment 777-7777 ext 5-2 immediatelyTo become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.Contact Information for Recruitment Related Inquiries:Telephone: (709) 777-7777 (5-2) or 1-800-563-3693
Email: employment@easternhealth.ca. Applications/resumes are not accepted at this email address.Eastern Health is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.If you are no longer interested in the position, you can withdraw your application by emailing employment@easternhealth.ca as soon as possible.EXTERNAL APPLICANTS: We thank all applicants for their interest, however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Certificate of Conduct from the RCMP or local Police (Vulnerable Sector Check may be required), educational documents, registration/licensure if applicable and Social Insurance Number.

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