Job Description

Date Posted: 04/21/2023
Req ID: 30884
Faculty/Division: Temerty Faculty of Medicine
Department: Canadian Hub for Health Intelligence and Innovation in Infectious Diseases (HI3)
Campus: St. George (Downtown Toronto)
Position Number: 00054498
Description:
About us:

The Canadian Hub for Health Intelligence and Innovation in Infectious Diseases (HI3), anchored by the University of Toronto and its 14 affiliated hospitals, comprises established academic, government, not-for-profit, community and industry partnerships. The goal of the hub is to evolve our COVID-19 comprehensive program to include other high-burden infectious diseases and ensure Canada can respond more rapidly and equitably to future pandemics by increasing its biomanufacturing capacity.

HI3 will advance the concept of \xe2\x80\x98personalized and precise medicine\xe2\x80\x99 to consider an individual\xe2\x80\x99s genetics and medical condition, their environmental and immunological experience, and socioeconomic, life stage and community-level factors that influence their risk and outcomes from infection. It will provide a full spectrum of research to understand risk factors, microbe-specific pathogenic processes, clinical and public health challenges and test interventions, inform policy development, and achieve flexible biomanufacturing capacity to foster the development of transformative patient care, community interventions and a forward-looking, experiential training program.

Our mission is to reducethe burden of infections and increase biosecurity in Canada and around the globe so that in future pandemics the profound effects of illness, mental health issues, lockdowns, financial insecurity and other burdens are mitigated.

Your opportunity:

Based within HI3, you will work closely to support activities of the team and associated pandemic response initiatives and be the first point of contact for general inquires. This is your opportunity to support the HI3 team in an administrative and financial function as they build up capacity. Our leadership team provides an open and professional environment that fosters a culture of goal orientation, self-motivation, accountability, teamwork and respect. We strive for excellence and recognize and value employee contributions that advance the HI3 and University\xe2\x80\x99s goals.

Your responsibilities will include:

• 
  Acting as the first point of contact for general enquiries
• Writing routine documents and correspondence
• Collating and organizing data for various reports including collating HI3 partner activity information, publications, media presence and others
• Coordinating meeting schedules, agendas, materials, action and follow-up items including taking and distributing meeting minutes
• Updating and maintaining database records
• Processing accounts payable and accounts receivable invoices according to the University Guide to Financial Management
• Preparing and/or processing journal entries, processing expense reimbursements and collaborating on cost estimates
• Handling sensitive and confidential information

Essential Qualifications:

• 
  College Diploma (2 years) or acceptable combination of equivalent experience.
• Two (2) years\' relevant combination of administrative and finance experience including processing financial transactions.
• Demonstrated experience with accounts payable/receivable, expense reimbursements, and journal entries.
• Strong attention to detail in coordinating administrative activities, processing entries in a database and providing supporting documentation
• Superior accuracyand data entry skills which requires a working knowledge of license agreement terms
• Proficiency with MS Office (including Outlook) and using custom built databases
• Excellent interpersonal and communication skills
• Demonstrated ability to meet deadlines and manage competing priorities
• Demonstrated minute-taking skills for meetings
• Strong customer-service orientation and tact
• Demonstrated ability to participate in a team-oriented work environment
• Demonstrated strong administrative skills with ability to anticipate needs and be pro-active
• Demonstrated skills in summarizing written information
• Understanding of and adherence to confidentiality

Assets (Nonessential):

• 
  Experience with Financial Information Systems (FIS)

To be successful in this role you will be:

• 
  Communicator
• Multi-tasker
• Organized
• Proactive
• Team player

Closing Date: 05/02/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 - $53,222 with an annual step progression to a maximum of $68,063. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Di Fonzo Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.