Job Description

About Us

Progressive Life Centre (PLC) is a registered charity and leading centre of excellence in Durham Region, dedicated to empowering teens and adults with autism and developmental disabilities. We offer innovative programs that promote independence, inclusion, and lifelong growth through life skills training, employment readiness, and community engagement -- all in a neurodiversity-affirming environment.

Position Summary

The

Administrative & Development Coordinator

plays a key role in supporting PLC's mission to empower growth, wellness, and community. This position ensures efficient financial administration, maintains organized systems, and supports fundraising, donor relations, and event coordination to sustain PLC's programs and operations.

You'll collaborate closely with the Executive Director, staff, volunteers, and community partners to uphold PLC's values of

respect, inclusion, and excellence

.

Key Responsibilities

Financial Administration

Process payroll, accounts payable/receivable, and reimbursements in QuickBooks. Generate and track invoices, follow up on outstanding accounts. Maintain reconciled bank and credit card statements and prepare monthly reports. Support budget tracking and assist in preparing board and financial summaries.

Fundraising & Donor Relations

Maintain donor database; ensure accurate entry and acknowledgment of gifts. Prepare and send donor thank-you letters and charitable receipts. Support grant applications, sponsorship proposals, and fundraising reports. Coordinate donor communications, newsletters, and impact updates.

Administrative & Client Support

Manage client inquiries, waitlists, and scheduling for programs. Maintain organized client files and ensure confidentiality compliance. Support website updates, flyers, and social media materials using Canva and WordPress. Assist with staff onboarding, reference checks, and record management.

Event & Community Engagement

Support planning and logistics for fundraising events (e.g., gala, golf tournament). Coordinate sponsor and vendor communications. Represent PLC at community and networking events to strengthen partnerships.

Reporting & Analysis

Prepare monthly financial, donor, and operations reports for leadership. Track and report on KPIs for financial accuracy, fundraising progress, and client service.

Qualifications

Education

Diploma or degree in Business Administration, Accounting, Fundraising, or a related field.

Experience

3-5 years of experience in administrative, financial, or fundraising coordination -- ideally within healthcare, nonprofit, or client-based settings. Proven experience with: Invoicing, bookkeeping, payroll, and reconciliation (QuickBooks preferred). Fundraising, sponsorship development, and donor stewardship. Meeting operational and performance targets.

Technical Skills

Proficiency in QuickBooks, CRM/donor databases, and Google Workspace. Experience with Cliniko, Canva, and WordPress is an asset.

Personal Attributes

Exceptional communication and organizational skills. Strong attention to detail and ability to multitask. Knowledge of payroll, charitable, and compliance regulations. Professionalism, discretion, and a positive, mission-driven attitude.

Compensation & Benefits

Salary:

Commensurate with experience.

Bonus:

Performance-based incentives tied to fundraising and operational goals.

Schedule:

Full-time, hybrid work environment (Ajax-based office).

Opportunities:

Professional growth and meaningful impact in a dynamic nonprofit setting.

How to Apply

Please submit your

resume and cover letter

outlining your experience and why you're passionate about working with Progressive Life Centre.

Job Type: Full-time

Pay: From $34,400.00 per year

Benefits:

Dental care Employee assistance program Extended health care Flexible schedule On-site gym On-site parking Paid time off Vision care Work from home
Work Location: Hybrid remote in Ajax, ON L1S 2E9