Job Description

Position: Administrative Coordinator
Location: Downtown Toronto (Queen and Yonge) - Hybrid, 3x/week Onsite
Salary: $29.45 per hour
Job Type: 6-month contract with potential of extensionThe Ontario Public Service is full of dedicated professionals who develop critical policies, deliver excellent programs and provide vital services to the people of Ontario. If you want to make a difference in the province, do not hesitate to explore the unique range of career opportunities Quantum has within the government sector.The current opportunity of Administrative Coordinator is responsible for prioritizing their work while working in a fast-paced work environment. The role involves working with deadlines, scheduling meetings, coordinating resources, maintaining records, preparing reports, filing, answering internal and external inquiries, and sorting mail. Judgment, confidentiality and excellent customer service are important attributes in this position.Key Duties and Responsibilities:- Schedule meetings and maintain electronic calendars
- Make travel arrangements for individuals and/or group
- Provide support for meetings by booking meeting rooms, preparing agendas and/or other materials, typing/distributing meeting minutes and arranging catering for meetings
- Answer internal and external queries via phone/email or in person
- Assist with orienting, coordinating and training staffing additions or changes to the department
- Prepare expense reports
- Prepare general correspondence (i.e. from templates or may perform minor editing of documents)
- Track and input attendance of assigned group
- Provide administrative support to team projects by maintaining records, preparing reports, filing and/or electronically tracking activities
- Prepare presentations for Manager using PowerPoint, graphs and spreadsheets
- Responsible for the coordination and tracking of legislative mandated employee and manager training, ensuring compliance with training requirements and providing quarterly reporting to HR management and other internal stakeholders
- Responsible for coordination of the criminal record checks process, tracking results in employee file and following up with the HR team on check outcomesQualifications:- Post-secondary training/ education in a HR, Business, or Administrative Assistant program
- Excellent MS Office Skills (Word, PowerPoint, Excel, Outlook, Teams, One Drive)
- Attention to detail
- Strong communication skills
- At least 3 years of experience in a professional office environment supporting a senior executive
- HR Experience considered an asset
- Knowledge of employment legislation and HR Best Practices considered an assetTo apply, please send your resume in Word format to Katharine Yau at katharine.yau@quantum.ca.REFER AND EARN A $50 GIFT CARD! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We\'re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.Services de Gestion Quantum Lt\xc3\xa9eDepuis sa fondation \xc3\xa0 Montr\xc3\xa9al en 1968, Quantum a acquis une renomm\xc3\xa9e enviable et est devenue le partenaire de ressources humaines de choix des entreprises priv\xc3\xa9es ou du domaine public. Notre mission d\'excellence et notre engagement ind\xc3\xa9fectible...

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