Job Description

About us:

Home to over 40 departments and institutes, the University of Toronto\'s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Temerty Faculty of Medicine trains the next generation of Canada\'s leading physicians, scientists and rehabilitation specialists, as one of the world\'s top research-intensive medical faculties. More than 900 dedicated staff - on the St. George campus and beyond - support this work under the leadership of the Dean of Medicine across educational units, academic departments, research laboratories and corporate offices.

As Administrative Coordinator, you will serve in a front line capacity, providing confidential administrative support to the Senior Advisor, Clinical Affairs and Professional Values and the Director, Faculty Wellness. You will be entrusted with a wide variety of key administrative tasks that require a great deal of tact, attention to detail and adaptability within an unpredictable, fast paced environment. You will be well organized, exercise good judgement in a variety of situations and have solid communication skills with the ability to maintain a realistic balance among multiple priorities and ensure consistent, efficient operations.

Your responsibilities will include:

• Acting as the first point of contact, resolving issues and escalating problems as required
• Maintaining senior staff calendars, scheduling appointments, coordinating travel arrangements and resolving scheduling conflicts
• Coordinating meetings, including taking minutes, preparing agendas and following up on action items
• Drafting, editing and formatting correspondence, reports and presentations
• Analyzing administrative processes and procedures and recommending changes for improvement

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum three years related administrative experience, preferably within a university setting
• Demonstrated experience providing direct support to senior executives/administrators
• Experience scheduling and coordinating meetings and maintaining complex schedules and calendars
• Experience supporting committees and writing professional and accurate minutes
• Experience coordinating events
• Experience independently drafting correspondence and preparing and formatting presentations
• Experience dealing with sensitive and confidential matters
• Advanced proficiency with MS Office Suite, survey tools and virtual meeting platforms
• Solid communication, interpersonal, organizational and problem solving skills
• Abilityto demonstrate adaptability and flexibility within an unpredictable, fast paced environment
• Strong attention to detail and demonstrated judgement, tact and discretion
• Ability to work independently and as a team member

To be successful in this role you will be:

• Communicator
• Multi-tasker
• Organized
• Tactful
• Team player

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

University of Toronto