Job Description

Administrative Coordinator

Job Posting#: 922006
Site: Toronto Western Hospital
Department: Anesthesia and Pain Management
Reports to: Manager
Hours: 35 hours per week
Salary: $27.32 - $34.20 hourly
Status: Permanent Full-Time
Posted Date: July 6, 2023
Closing Date: Until Filled

The University Health Network, where \xe2\x80\x9cabove all else the needs of patients come first\xe2\x80\x9d, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of \xe2\x80\x9cTransforming lives and communities through excellence in care, discovery and learning\xe2\x80\x9d, the University Health Network (UHN), Canada\xe2\x80\x99s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Position Summary

The Administrative Coordinator acts as a facilitator and key resource for the Department of Anesthesia and Pain Management (DAPM) on clinical anesthesia scheduling and administrative matters across UHN and Women\xe2\x80\x99s College Hospital.

Duties

• Coordinating departmental clinical and administrative activities
• Providing administrative support for the deputy site head and anesthesia program leads
• Providing support with financial activities
• Ensuring the efficient and effective operation of the office
• Working on special projects, as assigned and/or requested
• Performing cross-functional and/or other duties consistent with the job classification, as assigned or requested

Qualifications

• A minimum, completion of in health care administration or recognized equivalent
• Business, organization or management training at the college or university level, preferred
• Completion of a medical terminology course
• At minimum, practical and related experience and/or on-the-job training
• Demonstrated competence in MS Windows and MS Office
• Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
• Excellent interpersonal and customer service skills
• Excellent organization and time management skills
• Excellent verbal and written communication skills
• Ability to produce high quality and accurate work in accordance with Hospital standards
• Ability to work well under pressure
• Ability to use good judgment in assessing difficult situations
• Ability to work independently and as a team player
• Ability to perform duties in a self-directed manner
• Experience working in a health care environment, an asset
• Experience working in a teaching hospital environment, an asset
• Very good command of medical terminology, an asset

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP

) * Close access to Transit and UHN shuttle service

• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN\'s attendance management program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.
Must Have Skills

• Microsoft Office
• EPIC

University Health Network