Job Description

About the Role:

We're looking for a proactive, detail-oriented

Administrative Coordinator

to support our fast-paced and dynamic Maintenance & Equipment (M&E) department. This role is ideal for someone who thrives on juggling multiple priorities, creating seamless reporting processes, and supporting both field and office operations with a high level of professionalism and efficiency.

What You'll Be Doing:

As the go-to admin expert for the M&E team, your days will be full of variety.

Key responsibilities include:

Providing dependable administrative support to the M&E department Maintaining records of any work and inspections done on-premises Continuously monitor direct/indirect labour hours worked vs e Creating and managing work orders, labor tickets, and maintenance records Creating purchase orders for the M&E department and ensuring proper coding Monitoring labour hours and employee timescards and identifying variances Preparing monthly reports on KPIs, work orders, purchase orders, and labour tracking Overseeing inventory tracking, purchase order coding, and fuel card assignments Managing compliance and reporting for NSC, IFTA, ELD systems, and driver abstracts Maintaining training records for the M&E department Handling departmental logistics like meetings, minutes, travel planning, and communication Ensuring accuracy of documentation and data entry across systems (Titan, Komtracs, TRAC, etc.)

You'll Succeed In This Role If You Have:

Strong understanding of equipment and vehicle maintenance Knowledge of National Safety Code requirements and IFTA reporting Experience balancing administrative priorities in a technical or maintenance environment High attention to detail Comfort communicating with a variety of stakeholders

Qualifications & Experience:

College diploma in Business Administration or Office Administration 5+ years of administrative experience. Experience in a vehicle/equipment maintenance environment an asset Valid Class 5 driver's license Advanced Microsoft Office skills (Word, Excel, PowerPoint) Experience with ERP systems Knowledge of maintenance scheduling, reporting, and compliance systems

Behavioral Competencies We Value:

Detail-Oriented & Results-Driven Strong Communicator & Team Player Organized and Able to Prioritize Client-Service Oriented

Work Environment:

Office and shop-based with occasional work-from-home flexibility Fast-paced environment with tight deadlines PPE required on-site as per policy Occasional travel to industrial work sites may be required
Almita Piling Inc. seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and encourages applications from indigenous (First Nations, Metis or Inuit) peoples, members of racialized communities, women, persons who identify as 2SLGBTQ+, and persons with disabilities. Accommodations are available, on request, for candidates taking part in all aspects of the selection process including but not limited to a person with a disability.

Job Type: Full-time

Pay: From $58,000.00 per year

Benefits:

Casual dress Company events Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Work Location: In person