Job Description

Our client in Mississauga, A Canadian-owned Ethnic Food Planning Company is looking for an Executive Assistant to support their COO with their day-to-day. This role is a 12-month contract and is 100% on site.Responsibilities:
- Manage and organize office operations and procedures.
- Coordinate and schedule meetings, appointments, and events.
- Prepare and distribute documents, reports, and correspondences.
- Maintain and update filing systems, databases, and records.
- Answer and direct phone calls, emails, and inquiries.
- Handle incoming and outgoing mail and packages.
- Assist in the onboarding of new employees.
- Support project planning, execution, and completion.
- Collaborate with team members to gather project requirements.
- Track project expenses and maintain budget records.
- Prepare project status reports and updates.
- Organize and participate in project meetings.
- Serve as a point of contact for internal and external stakeholders.
- Coordinate communication between various departments.
- Draft and edit internal and external communications.
- Coordinate travel arrangements for team members.
- Arrange accommodations and transportation for events or meetings.
- Compile and analyze data for reporting purposes.
- Maintain accurate and up-to-date project and administrative records.
- Generate and distribute regular and ad-hoc reports as needed.The successful candidate for this position will have experience supported C-Level Executives, calendar management, travel arrangement, expense reporting and project coordination experience. MS Excel proficiency is a must.Robert Half is the world\'s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.\xc2\xa9 2024 Robert Half. By clicking \xe2\x80\x9cApply Now,\xe2\x80\x9d you\'re agreeing to Robert Half\'s Terms of Use.Robert HalfRobert Half est la premi\xc3\xa8re et la plus grande firme de solutions de gestion des talents sp\xc3\xa9cialis\xc3\xa9es au monde, qui met en relation des chercheurs d\'emploi hautement qualifi\xc3\xa9s avec des opportunit\xc3\xa9s au sein de grandes entreprises. Nous offrons...

Jobboom