Job Description

Administrative Coordinator, Indigenous Engagement

PRIMARY PURPOSE

The Administrative Coordinator will provide administrative support for the university's office and gathering space on the Muskeg Lake Cree Nation's urban reserve in Saskatoon. The position will serve as office coordinator and be the first point of contact with our faculty, students, staff and community members who utilize the office and gathering space. The individual will create a welcoming environment, respectful of the space, Indigenous communities and individuals.

Additionally, the coordinator will support managing Indigenous community relationships with the goal of engaging them into the Office of the Vice-Provost, Indigenous Engagement (OVPIE) programs, services and events. The coordinator will also support the OVPIE in the organization of cultural, artistic and scholarly presentations, performances, and events within the Muskeg Lake office, coordinating and supporting various programs, services and events organized by the OVPIE each year. The role will also support various programs, services and events from the OVPIE throughout the year across USask campus locations.

NATURE OF WORK

Reporting to the Director, Indigenous Engagement, this position plays an important role in planning and coordinating the delivery of operational and administrative support for the university's gather space on the Muskeg Lake Cree Nation's urban reserve in Saskatoon.

An important aspect of this work is creating a welcoming and safe community for all students to feel a sense of belonging and supported at the Muskeg Lake office. To be successful in this role, the coordinator requires a high level of collaboration, relationship-building, and engagement with a variety of stakeholders to effectively support USask's Indigenous strategy and the work of the OVPIE. The coordinator will also need to exercise discretionary decision-making and establish effective working relations with internal and external partners and stakeholders.

ACCOUNTABILITIES

General:

• As a member of the OVPIE, participate in regular meetings, planning and strategy sessions. Proactively carry out activities that contribute to achieving the goals, objectives and strategies of the unit. Contribute to a team culture that encourages both individual and team accomplishments and successes.
• Function in a collaborative and supportive capacity with other OVPIE team members, ensuring sound advice and knowledge of the university's policies, guidelines and formal and informal processes is provided where appropriate.

Culture:

• Participate in the development, implementation, and assessment of a cultural engagement strategy specifically for the Muskeg Lake office;
• Coordination of elders, knowledge and story keepers, and community experts within OVPIE programs, services and events who are reflective of the cultural diversity found within Saskatchewan;
• Coordination of cultural programing on behalf of the Muskeg Lake office, including but not limited to smudging, pipe ceremonies, sweat ceremonies, and other cultural ceremonies, programs, events and celebrations dedicated to supporting OVPIE initiatives.

Community:

• Build connections between Indigenous communities, community-based organizations and businesses that are beneficial to the success of the Indigenous strategy, and to take the lead in organizing their participation with the Muskeg Lake office programing, services, and events.
• Represent the OVPIE at different community events when required.

Management and monitoring of financial transactions

• Manage and carry-out accounting and financial transactions, review and get approvals as required;
• Reconcile the accounting and financial activities for all incurred office funds;
• Ensure financial documentation and records are properly filed and maintained;

Administrative support

• Manage space booking calendar and scheduling;
• Manage the communications inbox, triage requests and receive all additional forms of incoming inquiries;
• Responsible for opening and closing the space daily and keeping space tidy throughout the day, including logistics around shipping/receiving of items.

QUALIFICATIONS

Education: A Bachelor's Degree or an equivalent combination of education and experience.

Experience:

• Knowledge and enthusiasm for outreach and engagement of higher education with diverse communities;
• Knowledge of the University of Saskatchewan, the province, and Indigenous peoples is essential;
• Three or more years of experience in coordination of Metis and First Nations ceremonies and events including specialized knowledge of cultural protocols;
• Familiarity with academic ceremonies, traditions, and protocols would be considered an asset;
• Experience in dealing with diverse groups of organizations and peoples particularly students and Indigenous communities and partners;
• Must hold and maintain a valid Saskatchewan driver's license and an acceptable driving record.

Skills:

• Proven ability to work effectively within a team environment and independently;
• results driven with a high level of energy, enthusiasm and dedication;
• demonstrated exceptional relationship building skills;
• proven integrity, ethics diplomacy, professionalism and tact;
• excellent organizational and problem-solving skills with a keen attention to detail;
• the ability to manage and prioritize several projects simultaneously;
• proven ability to meet deadlines and take on challenges;
• excellent intercultural, interpersonal and communication skills (both written and verbal);
• resourcefulness and affinity for strong and effective partnerships;
• understanding of social media and advertising and using to promote events and initiatives of the Muskeg Lake office;
• possesses proficiency using the current Microsoft Office suite (particularly Word, Outlook and Excel) and other software including MailChimp and Eventbrite;
• comfortable in using on-line platforms for meetings, events and communications (e.g. Microsoft Teams, Zoom)

Given this position will be supporting events and initiatives which may take place outside of the normal operating hours of the office and university, the position requires a flexible schedule that allows for some availability on evenings and weekends.

Department: Vice-Provost IndigenousEngagmt
Status: Term 2 years with the possibility of extension or becoming permanent
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $49,301.00 - 77,033.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 11/4/2022
Closing Date: 11/17/2022
Number of Openings: 1
Work Location: On Campus

The successful applicant will be required to provide the following current verification(s) where 'Yes' is indicated below. Further information is available at:

Criminal Record Check: Not Applicable
Driver's License and Abstract Check: Yes
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable

Please review the University of Saskatchewan's for faculty, staff and students in consideration of the COVID-19 pandemic.

The University believes equity, diversity, and inclusion strengthen the community and enhance excellence, innovation and creativity. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation in order to participate in the recruitment process, please notify us and we will work together on the accommodation request. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Metis. We pay our respects to the First Nations and Metis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.