Job Description

Union: OPSEU - PO
Job Number: J0622-0396
Job Title: Administrative Clerk (12 months)
Job Type: Contract
Contract Duration: 12 months
City, Province, Country: Toronto, Ontario, Canada
Job Location: Toronto
Job Category: Administration / Clerical
Open Positions: 1
Posting Date: August 11, 2022
Closing Date: August 18, 2022
Salary: $39,736.71 - $46,065.73/Year
Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If you are looking for a new challenge in your already meaningful career with a team dedicated to justice, and innovation in a flexible and supportive work environment consider this opportunity below.

Primary function

The Resource Centre at Legal Aid Ontario is looking for an Administrative Clerk to join their team for 12 months to scan, log and destroy documents, along with backfilling for administrative duties; such as assigning incoming correspondences to designated staff and departments . Interested candidate must be able to physically lift and empty boxes for shredding

You are the right candidate for this role if you enjoy working in a fast pace environment, and have a positive attitude!

Legal Aid Ontario operates within Hybrid work environment meaning this role would require the successful candidate to have a blended work schedule of in office and remote work.

Reporting to: Manager, Resource Centre/Client Account Services

Key accountabilities

• Scan documents in an accurate and efficient manner
• Ensure scanning profiles produce clear images so that document integrity is maintained
• Store scanned electronic images into the system as directed by the Manager .
• Ensure that all documents are searchable in the system - performing necessary tests to ensure this.
• Data entry of documents and information.
• Purge and destroy documents as directed
• Lift and empty file boxes
• Backfilling for RC/CAS Mail desk in order to monitor and process all avenues of incoming correspondences [i.e. faxes, emails, phone messages, and mail]
• Read and summarise all incoming mail/faxes and enter info into system so it may be assigned for action to designated staff and departments
• Other duties as requested.

Required skills & experience

This position is collectively represented by OPSEU and the successful incumbent will be governed by the provisions of a collective agreement and subject to union dues.

Only those candidates selected for an interview will be notified by email.

Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set up their Candidate Profile if applying on Njoyn. As an applicant, it is your responsibility to ensure that you check your email regularly.

First time applying to LAO? You will need to create a profile AND then apply for the position.
Already have an Njoyn account? Just sign in and select "my jobs" to apply.
Once you have successfully applied you will receive a confirmation email.

Trouble applying? For telephone support please call 1-877-427-7717 or email: candidate.njoynhelp@cgi.com.
Legal Aid Ontario values integrity, respect, responsiveness, excellence, independence, accountability, openness and consistency. Our recruitment process reflects our commitment to diversity and inclusion. Accommodations are available upon request. Legal Aid Ontario encourages applicants from equity seeking groups, including but not limited to individuals who are First Nations, Inuit or Métis descent, persons with disabilities, women, members of racialized communities and the 2SLGBTQ+ community. We recognize the value of diversity, equity and inclusion and are committed to addressing systemic barriers, and attracting and retaining diverse staff. All interested and eligible people will be considered, with due consideration to all protected grounds under the Ontario Human Rights Code.