Job Description

“What we do together…our H.E.A.R.T is our difference.”
Do you have a genuine passion in promoting the values of Indigenous culture working with and for Indigenous children, youth, and families (First Nations, Métis, and Inuit) while respecting their cultural diversity?

If so, consider joining our Xyólheméylh work family. We are a fully delegated Aboriginal Agency providing programs and services to Indigenous children, youth, and families on and off reserve within Stó:lō Territory in the Fraser Valley between Yale First Nation and Surrey BC.

Our programs and services are created and delivered with the support of our Elders Advisory Council with special attention on strengthening culture and identity, while honoring the strength of families.

We strive to work in a holistic way to keep families together and reintegrate children back with their families and extended families.

Our service delivery is done with an open heart and an open mind focusing on the best interest of the family while keeping children at the center.

We work to ensure children are connected to their family, and community while striving to ensure their inherent rights to heritage and identity are upheld in all we do.

Administrative Clerk-1230

Regular Full Time Position-Abbotsford
Salary- $39,502.87 to $46,004.50 per annum (35 hrs. per week)

POSITION SUMMARY:

Performs general clerical duties and routine administrative-related tasks for the Fraser Valley Aboriginal Child and Family Services Society, (FVACFSS). The position’s Key Results Areas include administrative filing and record keeping; may require lifting (up to) 30 lb. of boxed files; data entry, typing; preparation/ drafting of routine email correspondence, administrative reports, and other communications; ordering of office supplies and equipment; monitoring & actioning ICM task list; general information assistance to staff, clients, and the public; and performing other tasks as assigned. The Administrative Clerk will share in the duties to provide coverage for reception multi lined phones.

Xyólheméylh is proud to have an Elders Advisory Council to ensure that culture is embedded throughout the agency ensuring the goals, missions and values are upheld in a good way. This position is expected to work in LÉTSÉ MÓT TÉ SQWÁLEWEL - “With a good mind, a good heart, and good feelings.”

EDUCATION, EXPERIENCE & KNOWLEDGE REQUIRED:

• 
  Grade 12 Graduation; courses in Office Administration an asset
• Minimum of one-year related office/clerical experience
• Demonstrated ability to use Word and Excel.
• Sound organizational skills, attention to detail, accuracy, ability to follow instructions, and analytical skills.
• Good verbal and written communication skills and ability to establish rapport with people of all educational and occupational backgrounds.
• Obtaining the appropriate level of First Aid Certification for your base office would be an asset.
• Valid BC driver’s license required – no restrictions.
• Reliable transportation.
• Criminal records check required.

DUTIES AND RESPONSIBILITIES:

• 
  Create send and receive files electronically and with a paper-file-copy.
• Cover receptionist job duties for breaks or if receptionist is away.
• File loose-leaf paperwork into the proper CS/FS/RE File.
• Ability to lift numerous boxes and move them around; organize the file room.
• Utilize ICM to look up information to help file documents.
• Booking meeting rooms on the Xyolhemeylh Intranet.
• Assisting our lawyer with urgency when needing files to be copied and sent to the lawyer office.
• Retrieve bus passes from City Hall.
• Retrieve gift cards from our Finance Coordinator.
• After retrieving the gift cards, or bus passes or cheques, admin file them at front desk.
• Data-Entry and Typing skills, and problem-solving skills,
• Close attention to detail; constantly verifying numbers, names, and dates for filing in chronological order.
• Ability to utilize MS Office and ability to use/learn other computer programs.
• Write letters, print reports, create files, check ICM daily to do list.

CONFIDENTIALITY:

FVACFSS employees are expected to be familiar with and must comply with the expectations of confidentiality as
outlined in the Agency’s Human Resources Policy Manual and other policies and operational manuals, AOPSI and the
B.C. Child, Family and Community Services Act.

LEARN MORE:

You can learn more about us at www.fvacfss.ca.

This position requires Union Membership.

We are pleased to offer employer paid Extended Health benefits and enjoy participating in our attractive pension program with the Public Service Pension Plan.

• 
  Preference may be given to Indigenous candidates as per Section 41 of the Human Rights Code.

This position is open to internal & external this time.

Applications will be accepted until 4:30pm PST on

Monday, August 22nd, 2022.

Current employees of FVACFSS must apply for this position using the Internal Job Posting portal in ADP, with Xyolhemeylh login credentials. If you are a current employee and have not yet registered for the ADP Self Service Platform, you can connect by using the following link and entering your registration code provided in the “welcome to ADP” email you received in January 2021. Self Service Registration (adp.com)

COVID-19 Precautions The health and safety or our employees, their families, and the communities that we serve is of utmost importance to us. In keeping with BC Ministry of Health Guidelines and Orders we are practicing physical and social distancing, regularly sanitizing high touch areas, masking as mandated, and working remotely where possible.
Because the health of our employees and candidates is a top priority, we will be conducting our hiring process virtually. We will provide candidates selected for interviews with all the required instructions. All new hires will be trained in our COVID-19 Safety Plans, will have virtual orientations, and will work remotely where possible.