Job Description

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JOB SUMMARY & REQUIREMENTS * The primary role of the Administrative Assistant for the Workplace Safety and Occupational Health teams is to support the multidisciplinary teams and facilitate optimal workflow for both the teams, and for employees requiring safety and/or occupational health services. In addition to performing traditional Administrative Assistant duties such as word processing, filing, copying, the Administrative Assistant functions as a primary communications link between the rest of the hospital, the public and department staff, and ensures the daily operations of the department run in coordinated and an effective fashion. They support clients through their occupational health visit(s), scheduling appointments, managing/directing telephone calls and email inboxes, forms management, file audits, statistical data collection and input, and support safety and occupational health led initiatives and committees.
Education:

• Diploma in a Medical, Secretarial, Administrative or related field required
• Medical and Occupational Health and Safety terminology preferred

• Three years of recent experience in a related position
• Demonstrated competency using Microsoft Outlook and Microsoft Office
• Experience using electronic Health Care, Occupational Health, and Human Resources information/documentation systems, and web-based portals an asset

• Demonstrated ability to build, foster and maintain productive relationships with candidates, clients, team members, and external partners
• Excellent interpersonal, verbal, and written communication skills
• Strong time management, planning and organizational skills to manage competing priorities in a busy office setting
• Demonstrated ability to work in an environment where there are constant interruptions
• Demonstrated workplace excellence through commitment to strong job performance and attendance
• Display maturity, integrity, privacy and problem-solving ability
• Demonstrated commitment to maintaining strict confidentiality
• Demonstrates RVH Core Values and behaviours consistent with the RVH Code of Conduct
• Reinforces the Health Centre’s mission, vision and values through one’s own actions and attitudes; is both accessible and responsive

• Support employees through their occupational health visit.
• General office management responsibilities including scheduling appointments, coordinating/directing telephone calls, emails, documents, forms, supply orders, departmental information updates in shared applications.
• File audits.
• Statistical data collection and input.
• Support Workplace Safety and Occupational Health led initiatives and committees.
• Invoice and check requisition management.
• Other administrative support duties as assigned.