Job Description

Posting Title
EXEC ADMIN - Executive Administrative Assistant

Position Classification
Executive Administrative Asst

Union
N/A

Location
Victoria, BC V9B 6X2 CA (Primary)


Salary Range
$56,357.32 - $63,742.94 annually

Close Date
1/26/2023

Job Type
Regular Full Time

Temporary End Date
8/9/2023

Ministry/Organization
BC Public Service -> Attorney General

Ministry Branch / Division
Legal Services Branch/Office of the ADAG

Job Summary

Bring your strong administrative experience and superior organizational skills to this position

The Legal Services Branch (LSB) is the official legal advisor to the government of British Columbia and is charged with ensuring the administration of public affairs is carried out in accordance with the law. LSB assists in fulfilling the Attorney General\xe2\x80\x99s role as set out under the Attorney General Act. LSB provides a shared service to its clients, which include all government ministries, the Attorney General, Cabinet, some Crown corporations and public agencies. Each law group within the Branch has unique accountabilities, and the groups work as a team to support government. Legal Services Branch is made up of approximately 200 lawyers and 300 professional staff. The Office of the Assistant Deputy Attorney General (ADAG) provides, manages and delivers civil legal services to all ministries and some agencies of the Government of British Columbia. The ADAG provides support on civil legal issues to the Attorney General in the Attorney General\xe2\x80\x99s role as the Chief Law Office of the province. The ADAG\xe2\x80\x99s Office deals with the Premier\'s Office, central agencies, all government ministries, Crown corporations and private sector lawyers on matters relating to legal advice, legal representation and the delivery of legal services. The ADAG reports to the Deputy Attorney General, who is the senior lawyer of government.
To provide secretarial and administrative services to the ADAG an officially recognized ADM equivalent, the Chief of Legal Strategy (CLS) and the Chief of Legal Operations (CLO) and other legal counsel within the Office of the ADAG.

Job Requirements:

• Certificate in a related area (office administration, legal administration or other related area) or a combination of education and experience.
• A minimum of one year experience working in an administrative role.
• Experience managing a demanding calendar: determining priorities and urgent situations; scheduling and coordinating appointments, meetings and travel; and compiling meeting materials.

Preference may be given to candidates with:

• Experience in a legal environment.
• Experience working in an executive office.
• Experience working with Cliff and eApprovals.
• Experience formatting and proofreading a variety of documents, including confidential correspondence, briefing notes, memos, detailed reports and presentations.
• Experience with ARCs and ORCs.

• Experience responding to Freedom of Information Requests.
• Knowledge of government and ministry structure and decision-making processes and ministry programs, policies and priorities.
• Proficiency with the MS Office suite of programs, including Word, Excel, and Outlook.

For questions regarding this position, please contact Brianna.Parrott@gov.bc.ca

About this Position: An eligibility list may be established for future temporary and/or permanent opportunities. Currently, we have a temporary opportunity until August 9th, 2023 available. This opportunity may be extended and/or made permanent. Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service can help Indigenous applicants (First Nations [status or non-status], M\xc3\xa9tis or Inuit) interested in BC Public Service job positions.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements list above. Cover letter required: NO - Please do not submit a cover letter as it will not be reviewed.

Resume required: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES (COMPREHENSIVE) - You will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. Please allot approximately 60 minutes to complete the questionnaire.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible.

Additional Information:
A Criminal Record Check (CRC) will be required.

The BC Public Service COVID-19 Vaccination Policy defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.


Job Category
Administrative Services, Executive