Job Description

Job Overview:

As an Administrative Assistant for the Marketing Team, you will provide essential clerical and administrative support while actively contributing to our online marketing initiatives. This role combines day-to-day administrative responsibilities, such as managing correspondence, maintaining records, and supporting office workflow, with hands-on involvement in social media updates, content creation, website management, and other tasks that help strengthen our online presence.

Key Responsibilities:

Answer and redirect phone calls and email inquiries professionally. Provide administrative support to the Marketing Team and management. Maintain organized filing systems and customer records, documenting all executed online marketing strategies, and use the data to generate relevant reports for the team and management. Prepare and share correspondence, memos, and internal forms, while clearly communicating plans, updates, and responses to team members and management. Support office workflow procedures and ad-hoc administrative tasks. Actively engage in online marketing initiatives, including content creation, social media updates, website management, and SEO optimization, using online marketing tools such as Canva, WordPress, email marketing platforms, and social media management tools to optimize content and support campaigns. Conduct research on online marketing trends, SEO opportunities, competitors' digital strategies, and target audience behavior to inform content and campaign optimization. Monitor website traffic, social media engagement, and online campaign performance using tools such as Google Analytics, Google Tag Manager, and other online marketing analytics platforms. Take ownership of tasks and online marketing initiatives, proactively identifying opportunities to improve strategies, content, and processes, solving problems independently, and clearly communicating actions and progress to the team and management.

Requirements:

Full-time availability for in-office work, Monday to Friday, 9:00 AM - 5:00 PM. Fluent in English; bilingual skills are an asset but not required. Strong written and verbal communication skills. Excellent interpersonal and customer service skills. Self-motivated, responsible, and able to work independently as well as collaboratively. Strong organizational, multi-tasking, and time management abilities. Proficiency in MS Office; familiarity with Canva, Adobe Creative Suite, or other online marketing tools is a plus. Basic knowledge of HTML, CSS, and WordPress is a plus. Creative mindset with attention to detail and willingness to learn new skills. Integrity, professionalism, and a proactive attitude toward problem-solving.
Job Type: Full-time

Pay: From $16.10 per hour

Ability to commute/relocate:

Outremont, QC: reliably commute or plan to relocate before starting work (required)
Work Location: In person