Job Description

Miles HR are recruiting for a temporary, experienced Administration Assistant and AR support to join their well respected client based Downtown to start ASAP! This role would be a temporary to permanent opportunity!

We are looking for candidates with strong administrative skills and experience working in a fast-paced office.

The Role

Responsibilities:

• Provide cover in absence of Receptionist - Maintain petty cash
• Provide cover in absence of Receptionist -Greet clients, answer telephones, assist with clients and maintain phone system
• Provide cover in absence of Receptionist -Prepare incoming and outgoing mail and couriers
• Provide cover in absence of Receptionist -Maintain office and form supplies
• Distribute incoming faxes
• Review adjuster time and disbursement (company based data entry software program)
• Typing - preparation of correspondence and reports from handwritten, typed copy of digital dictation; Handling of enclosures/photographs by photocopying, scanning; emailing; etc.; Proof read documents for spelling and grammatical errors
• Process Court requirements
• File Storage
• Provide cover in absence of Receptionist -Assist with preparation of office events
• Assist with travel arrangements
• Assist with expenses
• Invoicing
• Accounts Receivable

Experience needed:

• Typing speed 50 - 60 wpm
• Intermediate Microsoft Suite skills (MS Word, Excel, PowerPoint and Outlook)
• Strong ability to schedule meetings in Outlook
• Keen attention to detail
• Reception skills would be an asset
• Self-starter and multi-tasker
• Meeting support - booking, preparing agenda and minute taking experience would be an asset
• Records management experience would be an asset

If this fantastic Administration Assistant and AR Support role with our fantastic client based Downtown starting ASAP is if interest then don\'t hesitate to apply today!

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