Job Description

Job Posting #842684

Position: Administrative Assistant III

Site: Toronto General Hospital

Department: Infection Prevention & Control

Reports to: Manager

Hours: 37.5 hours per week; Shifts: Days with the expectation occasional need to stay for additional hours

Status: Permanent Full-time

University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant III in our Infection Prevention and Control Department.

The Energy of the City. The Rewards of a Great Career.

The University Health Network, where \xe2\x80\x9cabove all else the needs of patients come first\xe2\x80\x9d, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of \xe2\x80\x9cTransforming lives and communities through excellence in care, discovery and learning\xe2\x80\x9d, the University Health Network (UHN), Canada\xe2\x80\x99s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. .

POSITION PROFILE:

The Administrative Assistant III exercises considerable judgment, flexibility and independence to provide complex secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; maintaining web CVs, utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel; monitoring and analyzing department budgets; completing payroll; maintaining budget for professional development funds; attending meetings along with minute taking; survey development and analysis; presentation development; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing clerical support functions.

QUALIFICATIONS:

• Completion of Grade XII or recognized equivalent;
• Completion of a recognized medical or business post-secondary secretarial arts program at the diploma level;
• Four (4) years related secretarial support experience;
• Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment;
• Previous supervisory experience preferred;
• Experience working in a health care environment an asset;
• Excellent organizational and time management skills; ability to prioritize and deal with multiple tasks in a dynamic environment;
• Very good interpersonal and customer service skills;
• Very good verbal and written communications skills;
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards;
• Ability to produce high quality work in accordance with Hospital standard;
• Ability to maintain confidentiality;
• Ability to work well under pressure and use good judgment in assessing difficult situations;
• Knowledge of medical terminology an asset;
• Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code;

If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.

POSTED DATE: March 30, 2023 CLOSING DATE: Until filled

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN\'s attendance management program, and possess all the required experience and qualifications should apply.

UHN thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

University Health Network