ADMINISTRATIVE ASSISTANT Full Time \xe2\x80\x93 Permanent WHIWH CHC provides racialized women, trans and non-binary clients from the African, Black, Caribbean, Latin American, and South Asian communities in Toronto and surrounding municipalities with culturally safe, relevant, and responsive primary healthcare. We are changemakers engaged in knowledge transfer and exchange, research, capacity building, and advocacy within and across multiple systems. The Centre has an opportunity for a professional, motivated and dynamic individual to join the team RESPONSIBILITIES: 1. Providing administrative support to the Manager of Population Health which includes but is not limited to photocopying, minute taking, memo/documentation creation, committee support and maintaining an effective filing system; 2. Provides administrative and communications support to the Board of Directors and Board committees. Organizes pre-meeting arrangements (including room bookings, equipment, and refreshments) for Board meetings, AGM and committee meetings as needed. Attend Board meetings, take minutes and prepare agendas and meeting minutes. Maintains Board membership list and Board-related segments of the website/portal. 3. Ensure the timely processing of accounts payable invoices, cheque requisitions, distribution of payments and the maintenance of program budgets and financial records. 4. Reconcile vendor invoices and monitor accounts to ensure payments are up to date. 5. Provide support in preparing funder reports and grant applications 6. Assisting with all aspects of the reception desk including assisting clients, mail processing and distribution, courier processing, scheduling boardroom bookings, ensure rooms and AV equipment are set up accordingly 7. Manage and maintain effective partner databases and project inventory systems; 8. Manage the research website and social media ensuring that data is updated as directed; 9. Liaise with the appropriate parties on office general maintenance, order program supplies, stationery and office equipment as directed; 10. Assist in coordinating arrangements for events, travel, meetings and training sessions, distributing supporting documents when necessary and as directed 11. Collaborate with the Administrative team and Medical Secretaries to ensure smooth operations of the health center, especially during peak period 12. Other duties as assigned. QUALIFICATIONS: You bring to this role a University degree or college diploma in Business Administration or applied sciences with two to five years of office experience, preferably in a healthcare and or research environment. You must be proficient in MS Office applications i.e. Word, Excel, PowerPoint and Outlook. You are able to plan, organize and prioritize workload and able to work in a fast-paced environment with minimal supervision and take initiative. Knowledge of desktop publishing and/or creative aptitude is an asset. Experience in computerized accounting software is an asset Knowledge of racialized women\xe2\x80\x99s health and issues is an asset. 7. Knowledge of languages other than English is an asset. REPORTING: This position reports to the Manager of Population Health. APPLICATION PROCESS: To apply for this challenging opportunity in a dynamic organization please forward your resume and cover letter with the subject line: \xe2\x80\x9cAdministrative Assistant\xe2\x80\x9d to the attention of: Women\xe2\x80\x99s Health in Women\xe2\x80\x99s Hands Community Health Centre Human Resources Department APPLICATION DEADLINE: Posted: January 6, 2023 Closing Date: January 20, 2023 COMPENSATION: Based on experience and qualification or $40,732 with an annual step progression to a maximum of $49,075 WHIWH is committed to reflecting the diversity of the communities it serves and we strongly encourage applicants who reflect Toronto\xe2\x80\x99s ethnic and cultural diversity and our priority populations. We welcome and encourage applications from all qualified candidates WHIWH is working towards gender equity in pay We thank all applicants for their interest; however, only those selected for an interview will be contacted. WHIWH has a Covid-19 Vaccination Policy that requires employees to take part in COVID-19 vaccination programs recommended by public health authorities unless approved for an exemption request under the Ontario Human Rights Code. Compliance with this policy is mandatory for this position. Job Types: Full-time, Permanent Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Toronto, ON Application deadline: 2023-04-18