Job Description

Req ID: 173991
Company: Nova Scotia Health
Location: Provincial Zone
Department: PS Sr Dir People Services
Type of Employment: Temporary Hourly FT long-assignment (100% FTE) x 1 position(s)
Status: MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 9-Feb-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We\'re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there\'s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you\'ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Senior Director People Services - HR Operations and Senior Director EDIRA and Talent & Organizational Development, the Administrative Assistant will serve as the initial contact and resource person responsible for providing comprehensive administrative support by effectively coordinating the day-to-day operation of the Senior Director and Directors\' offices. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolios and across Nova Scotia Health. The Administrative Assistant provides support & guidance to the portfolios in terms of all administrative activities, procedures and guidelines to enable consistency and standardization across the portfolio.

The position is responsible for the administrative leadership, development and mentorship of the administrative assistants within the portfolios. This position provides additional support to individuals, committees or working groups as assigned. This position works closely with the Executive Assistant of the financial stewardship and people services portfolios and may provide general administrative coverage in the absence of other assistants reporting within these portfolios.

About You

We would love to hear from you if you have the following:

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• International Association of Administrative Professionals (IAAP) certification is an asset
• The Administrative Assistant requires a minimum of 5-7 years\' of progressively responsible experience, providing administrative support and office coordination at the senior level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders
• Demonstrated excellent communication and interpersonal skills with a high degree of tact, judgement, and confidentiality
• Demonstrated ability to apply critical thinking, synthesize information, problem-solve and utilize good judgment in decision making. Ability to recognize sensitive issues and respond appropriately.
• Ability to take and transcribe minutes
• Excellent organizational, follow through and time management skills, with the ability prioritize tasks and accurately manage multiple priorities in a fast-paced, time-sensitive and highly confidential environment
• Demonstrated accountability, initiative, and ability to work independently
• Excellent communication, interpersonal, prioritizing, and organizational skills
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
• Demonstrated commitment to ongoing learning and professional development

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Long assignment, Full-time position; 75 hours bi-weekly
• Approximately 12 months (assignment length subject to change)

Compensation and Incentives

$24.28 - $30.54 hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You\'ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

\xe2\x80\x8bThis is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

\xe2\x80\x8bPreferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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