Job Description

Branch

: Representation and Legal Services Branch

Section

: Representation and Legal Services Branch - Administration

Employment Type

: Indeterminate

Position Linguistic Designation

: Bilingual (English and French)

Position Global Linguistic Level

: C1

Job Band

: Band 8 AEU II_X

Salary

: $84,656 - $95,283 + $1,798.57 Bilingual Allowance

Union

: AEU II Alliance Employees Union

Location

: Ottawa Headquarters

Search Area

: Internal; Membership; Public

Closing Date

: June 3, 2025

Employment Equity Designation

: As a result of the PSAC Workforce and Availability Analysis and in accordance with the PSAC Employment Equity Plan, preference for this position will be given to a qualified person from one of the following groups: Racially visible persons

Who are we?

---------------

Founded in 1966, The Public Service Alliance of Canada is the union that represents over 230,000 workers in every province and territory in Canada and in locations around the world. PSAC is headquartered in Ottawa with regional offices across the country. PSAC strives to enhance its members' quality of life and has been at the front of significant and successful campaigns for workplace and human rights; Learn more about our victories.

We will support your mental and physical health with:

---------------------------------------------------------

Flexible work arrangements. Hybrid employees may have own dedicated workstations. Group Benefits (Health, Dental, Life Insurance, Disability Insurance, Employee and Family Assistance), such as $7,500 for mental health professionals, that are 100% paid by employer. Defined Benefit Pension Plan (50/50 contribution from you and us). Three (3) weeks' vacation to start, plus extra paid leave to support your wellness. Generous support for your professional growth and career development. Recreation allowance of $800 per year.

Primary Responsibilities:

-----------------------------

Under the direction of the Operations Manager of the Representation Section, the Administrative Assistant to the Operations Manager and Senior Grievance and Adjudication Officer provides administrative and operational support services to the Operations Manager and Senior Grievance and Adjudication Officer and the Representation Section's Management team by carrying out a wide variety of administrative responsibilities to ensure the Section's efficient operation, including providing support on finance and budgets, and confidential staffing, internal human resources and labour relations functions.

What you will bring to the table:

-------------------------------------

Education/Experience
--------------------------

Knowledge
---------------



The position requires:
Technical administrative knowledge and ability associated with successful completion of administrative training, or equivalent normally provided through several years of experience in providing administrative services relevant to the duties of the position. Great breadth and depth of administrative skills in order to effectively plan, set priorities and meet deadlines. Strong knowledge of the organizational structure, functions and policies, programs and services of the PSAC in order to manage the multiple stakeholders and membership needs associated with representation of grievances. Advanced Computer skills to use and trouble shoot Windows applications such as: Word, Excel, Access and PowerPoint, e- mail, internet and PSAC grievance system (Union ware). Knowledge of PSAC financial accounting procedures in order to process member and staff expenses and pay arbitrator fees and related expenses. Working Knowledge of labour regulations and legislation administrative processes in order to assure the referral of grievances are properly administered.

Abilities
---------------


The position requires technical administrative knowledge and the ability associated with the successful completion of administrative training, or equivalent normally provided through several years of experience in providing administrative services relevant to the duties of the position. Understanding of legal terminology and legal report writing style. Well developed time management skills to remain focused in order to plan, prioritize and meet deadlines effectively while dealing with daily interruptions/distractions Demonstrated problem-solving skills and demonstrated attention to detail. Ability to work independently with minimal supervision and cooperatively on a team. Proficiency in the use of Windows' applications such as Word, Excel, Access and Power Point and email, Internet and financial systems. Second language skills as per the Common European Framework of Reference for Languages (CEFR) level indicated above. Excellent written and oral communication skills in both official languages are required Ability to work under pressure and meet strict deadlines Ability to deal with sensitive information in a diplomatic, discrete and tactful manner and to exercise good judgment in a fluid, dynamic, unpredictable and highly politically environment.

Personal suitability
--------------------------


Demonstrated ability to work with poise, toremain calm under pressure and to maintain a high level of professionalism Demonstrate autonomy, tact, diplomacy and discretion to handle sensitive and confidential internal labour relations information stemming from the Director's Office, at all levels of the PSAC organization and with outside organizations Flexibility and ability to adapt to changing demands and priorities on an ongoing basis. Understanding of and commitment to union principles, workers' rights and principles of labour legislation

What you need to know:

--------------------------

Second language skills as per the Common European Framework of Reference for Languages (CEFR) level indicated above. Federal Government valid SLE results can be used toward this. Preferred candidates may have their second language skills assessed as part of the hiring process. Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. While we appreciate all the candidates' interest, only those considered in the process will be contacted. A full job description is available upon request.

NOTES:

Internal applicants should submit their resume online through the internal career site.

Indeterminate PSAC employees who meet all the qualifications of this position can request a transfer in accordance with the relevant collective agreement by uploading a cover letter indicating it is a transfer request, on or before the closing date. Please also upload a resume in your candidate profile (if not previously done) and indicate "

Yes

" under "

Employment Information

", in your candidate profile when requesting a transfer.


The Public Service Alliance of Canada is committed to achieving and maintaining a representative workforce that ensures the full participation and advancement of traditionally under-represented groups. Applications are encouraged from equity groups including women, racially visible persons, Indigenous peoples, persons with disabilities, lesbian, gay, bisexual, transgender, queer/questioning, and two-spirit (LGBTQ2+) persons.
The objective of the PSAC's policy on Employment Equity is to achieve equality in the workplace for women, Indigenous peoples, racialized persons, persons with Disabilities, Lesbians, Gays, Bisexuals and 2SLGBTQIA+ community people.

The Employee Self-Identification Questionnaire is an important part of the PSAC's Employment Equity Program. All of the individual information collected from this questionnaire will be kept strictly confidential.

The statistics gathered from this survey will assist the PSAC in obtaining an accurate profile of its current workforce, which will enable us to keep an up-to-date and progressive employment equity plan.

In many cases, you may identify in more than one designated group. For example, you may identify yourself as an Indigenous person and a person with a disability and a woman.

False declaration on the Employment Equity Self-Declaration Questionnaire will be taken seriously and may prompt an investigation or further actions, as necessary.


Please contact hractionhr@psac-afpc.com to obtain this questionnaire in an alternate format (i.e. large print) or should you need more information or require assistance in completing this questionnaire.

Accommodations are available on request for candidates taking part in the selection process. For accommodation needs or to obtain a copy of the documents in alternate format, please email hractionrh@psac-afpc.com.