Job Description

Administrative Assistant
Human Resources
Permanent; Full-time Competition Number: 2023 AAHR 024 (please quote in application)
Location: St. John\'s, NL
Salary Scale: CG-27 ($45,463.30 - $50,286.60)
Closing Date: April 18, 2023 About Us At the Newfoundland and Labrador Centre for Health Information (the Centre) we provide quality information to health professionals, the public, researchers, and health system decision makers. Through collaboration with the health system, we support the development of data and technical standards, maintain key health databases, carry out analytics and evaluation and support health research. We support the regional health authorities, as well as the patients and communities they serve, in the delivery of information technology (IT) and eHealth services applied in the healthcare system to provide quality care. Our mandate also includes the development and implementation of a confidential and secure provincial electronic health record as well as other provincial clinical information programs, including the change management required to support adoption by end user clinicians. About the Role Reporting to the Director of Strategic Human Resources Management, you will provide administrative support to human resources and occupational health, safety, and wellness. You will support a variety of human resources functions that involve confidential and sensitive information. You will support the daily administrative human resources activities through:

• Coordinating and supporting recruitment and selection activities such as scheduling interviews, liaising with job applicants regarding application status, drafting employment related documents for review, assisting with new hire background checks and references, etc.
• Monitoring and reporting on contract end dates.
• Preparing, tracking, and distributing documentation, such as workforce planning forms and letters, as required.
• Scheduling and coordinating meetings, onboarding activities, and training requests with internal and external stakeholders.
• Managing paper and electronic HR files, archiving, and performing records maintenance when required.
• Providing administrative support including, but not limited to, filing, creating purchase requisitions, arranging business travel, coordinating calendars, and routing requests.
• Acting as the ex-officio of the OHSW Committee and providing support for other meetings as required. Duties include creating agendas, scheduling meetings, completing meeting minutes, and maintaining other documentation as required.
• Working within the administrative team and supporting reception coverage as necessary.
• Providing support to the Payroll Department by assisting with the review of timecards.

About You Your education and experience include:

• Post-secondary education in Business or Office Administration.
• Minimum of five years experience providing administrative services, preferably supporting HR departments or other highly confidential environments.
• Proficient in Microsoft Office Suite.
• Experience with Human Resources Information Systems (HRIS).

You have the following skills and abilities:

• Superior communication and interpersonal skills
• Self-motivation with excellent time management and organizational skills
• Ability to develop and maintain effective working relationships
• Ability to take initiative with tasks and job duties
• Ability to work independently as well as part of a team
• Strong analytical and problem-solving skills
• Strong understanding of privacy, confidentiality, and access concerns
• Ability to deal with sensitive information using excellent judgement, diplomacy, and discretion

It would be an asset if you have the following:

• Knowledge of a provincial healthcare environment.
• Experience with HPRM (TRIM, RM8).
• Occupational Health and Safety Committee training.

Demonstrated equivalencies may be considered. Other Information We can offer you a respectful and engaging workplace that provides:

• Meaningful work
• Medical and dental benefits
• A defined benefit pension plan
• Flexible work arrangements (flex time; compressed; hybrid/remote)
• Work-life balance
• A generous paid leave program (six weeks)
• An active social club
• An employee and family assistance program
• An innovative, energetic, and forward-thinking workplace culture

If you are interested in this challenging and rewarding career opportunity, please apply through https://www.nlchi.nl.ca/index.php/careers. We thank all candidates for their interest; however only those selected for further consideration will be contacted. Any offer of employment will be conditional upon completion of required background checks including acceptable professional reference checks, provision of a satisfactory certificate of conduct, confirmation of educational credentials, and validation of legal entitlement to work in Canada, if applicable. For more information, please visit www.nlchi.nl.ca. Applicants agree that by providing personal information in response to this ad, they consent to the collection, use and disclosure of personal information required for the purposes of recruitment. Personal information will be used solely for the purpose of recruitment considerations for a period of one year following closing date of this competition, unless otherwise noted by the applicant.