Job Description

LifeLabs is the largest community diagnostics laboratory in Canada, serving the healthcare needs of Canadians for over 50 years. Our team members are truly centred around our customers, and we know that behind every lab requisition, sample being tested, or investment in technology is an individual and their family counting on us.Consistently named one of Canada\'s Best Employers by Forbes, LifeLabs has also been recognized for having an award-winning Mental Health Program from Benefits Canada. The passion and commitment of over 6,000 diverse and innovative team members unites and motivates us to ensure our customers receive high quality tests and results that they can trust. Agile, customer-centred, caring and teamwork: we live these values every day in what we do to support our customers and healthcare providers, driving forward our vision of empowering a healthier you.PURPOSE OF THE ROLE: The Senior Administrative Assistant is accountable for the effective and efficient coordination of information and documentation, and the provision of administrative support to the VP and Director and team. Demonstrates LifeLabs\' Vision and values in all activities.This is a Full Time, hybrid role based at 30 International Blvd, Toronto, M9W 5P3.Core AccountabilitiesScheduling/Planning

• Extensive calendar management including scheduling/rescheduling regular and ad hoc business meetings, videoconferences and webinars, and managing meeting resources.
• Plan and coordinate large business meetings/events, both on and off site, including managing location booking, catering, guestrooms and other meeting resources. Manage travel arrangements including booking flights, hotels, cars and coordinating itineraries
• Set up orientation calendar, prepare work orders for Facilities/IT for office set-up and technology for senior level new hires

Meetings & Presentations

• Prepare meeting agendas, take meeting notes as required, transcribe flip chart notes, prepare meeting minutes.
• Prepare PowerPoint presentations.
• Prepare conference registrations.
• Set up videoconferencing for meetings.

Accounting

• Prepare and submit executive expense reports in timely manner.
• Code and track invoices and submit for payment in timely manner.

Operations Support / Client Relations

• Answer multiple phone lines, takes messages, and screens and redirects calls (only if additional lines added to phone).
• Receive and redirect inquiries through Contact Us on external website (if applicable).
• Provide back up support to operational admin functions for vacation, meeting and ensure office coverage

Reports

• Prepare monthly/quarterly/annual and ad hoc reports

Qualifications and Skills

• High School Diploma, Post-Secondary Education preferred.
• 2-3 years experience supporting senior management in a similar role
• Strong computer skills (Microsoft Office - Outlook, Word, PowerPoint, Excel, Visio)
• Ability to manage scheduling and other changes calmly, professionally and efficiently
• Prioritize effectively to meet deadlines and commitments
• Highly organized and detail oriented
• Excellent interpersonal, written and oral communication skills
• Ability to handle sensitive information with discretion and confidentiality

#LI SW1 #INDEEDThis is a hybrid role.Hiring Range: 46,700 - 59,500The hiring range has been established, however, the final salary recommendation will be determined based off the level of experience, education requirement, external market conditions and internal equity.Employee Benefits:In this position, you will be eligible to participate LifeLabs\' group benefits plan which is available to LifeLabs employees in accordance with the terms and conditions of those plans.Retirement Savings Plan:The LifeLabs plans provide members with an easy way to save for retirement. By participating in the plan, you receive contributions made to your account on your behalf from LifeLabs.Vacation Entitlement:In this position, you will be entitled to vacation. We promote a healthy work-life balance and expect your full vacation to be taken each year.Employee Wellness:LifeLabs offers an award-winning Wellness Program focused on supporting your total health and well-being under our physical, emotional, and financial wellness pillars. We have been recognized in the industry for our focus on mental health supports.Employee Giving program:Designed to support any employee who donates, fundraises or volunteers for a Canadian Registered Charity or Non-Profit Organization.In addition, LifeLabs offers professional development and membership reimbursement, access to preferred rates and discount programs - WorkPerks, Home and Auto Insurance, Costco Membership, etc. - and Optional Health-related Benefits.At LifeLabs, we strive to create an inclusive and equitable workplace where our team members and the communities we serve feel accepted, valued, and respected.In accordance with , the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code, accommodations are available by request for candidates taking part in all aspects of the recruitment and selection process. For a confidential inquiry or to request an accommodation, please contact your recruiter or email .We are committed to the ongoing development of our diversity, equity, and inclusion (DEI) program and have taken steps to strengthen our commitment to our team members and customers, to challenge ourselves to act with courage and integrity, and to create an environment where people can be their true selves.At LifeLabs, we know that we are Stronger Together and that we will benefit from the unique perspectives and experiences that each team member offers.Vaccinations are highly encouraged at LifeLabs\'. Vaccinations may be mandatory for selected employees if regulated by provincial or regional governments, or through employer-led vaccination policies in the facilities we service. Please ensure you ask if this position requires the successful candidate to be fully vaccinated with the current Government approved COVID-19 vaccinations.Job Segment: Secretary, Lab Assistant, Administrative Assistant, Counseling, Customer Service, Administrative, Science, Healthcare

LifeLabs