Job Description

The salary range for this position is CAD $24.77/Hr. - CAD $32.52/Hr.Job SummaryCome work as an Administrative Assistant 1, Protection Services with Vancouver Coastal Health (VCH)!Vancouver Coastal Health is looking for an Administrative Assistant 1 to join the VCH Protection Services Team. Apply today to join our team!Reporting to the Operations Manager, Protection Services, the Administrative Assistant is responsible for supporting the Vancouver Coastal Health (VCH) Protections Services team.The Administrative Assistant works with the Protection Services Director, Managers, Coordinators, and frontline Relational Security staff by providing a variety of administrative support to the program. The Administrative Assistant will be acting as a point of contact for general inquiries with respect to the Protection Services program, and performing the necessary administrative duties associated with these inquires. Urgent issues will be referred to the Protection Services Director, Managers, and Coordinators. The Administrative Assistant will coordinate the flow of information, ensure accurate and timely delivery of administrative services, and keep team members appraised of issues and activities. The Administrative Assistant will build and maintain relationship with other Protection Services team members and other stakeholders to ensure effective sharing of pertinent information, while maintaining confidentiality.As an Administrative Assistant 1, Protection Services with Vancouver Coastal Health you will:Be responsible for supporting the Protection Services team.Act as a point of contact for general inquiries with respect to the Protection Services program, and perform the necessary administrative duties associated with these inquires.Be responsible for ensuring confidentiality of employee information.Be responsible for inventory and assigning uniform items and equipment to all frontline Relational Security staff.Be responsible for auditing operational supplies and equipment (i.e., Nasal naloxone, radios, keys, office supplies, etc.) and ordering replenishments when needed.Prepare and maintain project tracking systems, plan meeting structures, and coordinate project meetings, participate on and liaise with various working groups, maintain issue logs, and prepare reports to ensure all stakeholders are informed of the status of the project(s).Assist with pre-screening applicants and connecting with the respective hiring Coordinator.Perform other related duties as assigned.This work is framed within VCH\xe2\x80\x99s commitments to our pillars of Indigenous Cultural Safety, Anti-Racism, Equity, Diversity and Inclusion, and Planetary HealthQualificationsEducation & Experience

• Graduation from a recognized administrative assistant/secretarial post-secondary program.
• Three (3) years of related administrative support experience or an equivalent combination of education, training and experience.
• Must have advanced Microsoft office application (word, power point, excel, and access), desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m.

Knowledge & AbilitiesDevelops and maintains strong relationships with key internal and external partners to promote and enhance services provided with sensitivity to diversity and Indigenous lens.Practices the recognition, inclusion and support of all types and aspects of diversity at all stages of engagement, with an understanding of the issues faced by people from equity-deserving groups.Develops and maintains strong relationships with key internal and external stakeholders to promote and enhance services provided.Uses strong written communication skills in the development of business cases and marketing and promotional materials.Physical ability to perform the duties of the position.Closing StatementWhy Join Vancouver Coastal Health (VCH):VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and \'going first\' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

Equity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.Vancouver Coastal Health is proud to be recognized as one of Canada\'s Top 100 Employers in 2024.Only short-listed applicants will be contacted for this posting.***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health.

Vancouver Coastal Health