Job Description

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Job Details

Administrative Assistant - (993394.5)

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Organizational Unit

University of Victoria -> Faculty of Human & Social Dev

Posting Close Date

4 June 2023

Please note that positions will close at 4 p.m. on the closing date.

FTE

0.5

Salary Grade

$4,014.00 - $4,133.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE

Classification

PB6

Hours of Work

Monday to Friday, 8:30 am - 12:00 pm

Start Date

6/1/2023

End Date

7/31/2023

Employee Group:

CUPE 951 - Term

# of Hires Needed

1

Category

Education, Training, and Library

About this Opportunity

The University of Victoria is one of Victoria\'s largest employers and one of Canada\'s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria\'s diverse academic programs, world-class research and commitment to civic engagement.

Job Summary

The Administrative Assistant, will assist the faculty of Human and Social Development in creating a strong research-intensive environment supported by the Faculty\'s administrative unit, the Research Support Centre (HSDR).
This faculty-level administrative unit is the first point of contact for research services for faculty members and research grant employees internal to HSD as well as to external university partners and the Office of Research Services and Research Accounting. The Administrative Assistant will provide support in the coordination and delivery of research-oriented administrative processes for the unit as well as providing expertise on the grant application process from initial development to approval and sign off by the Associate Dean Research.

Job Requirements

Skills:

• Strong organizational and time management skills
• High attention to detail while managing deadlines
• Ability to work independently as well as in a team environment
• Ability to prioritize work; problem solve and take initiative in sourcing information
• Excellent written and verbal communication skills
• Ability to use visualization tool producing high quality graphics and tables
• Demonstrated knowledge of word processing and general office procedures

Specialized Knowledge/Education:

Secondary school graduation or equivalent

Experience:

Must have a minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.

Related work experience should include:

• Experience and proficiency with a variety of standard office equipment and software programs, including databases and website publishing programs.

Preference will be given to applicants with:

• Experience with University systems, including FAST and BANNER
• Knowledge of university policies and procedures and the office of Research Services
• Experience using Adobe Creative Suite as well as Adobe Pro would be considered an asset

Territory acknowledgement

We acknowledge and respect the l\xc9\x99k\xcc\x93\xca\xb7\xc9\x99\xc5\x8b\xc9\x99n peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W\xcc\xb1S\xc3\x81NE\xc4\x86 peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of

Read our full equity statement here:

Accessibility Statement

If you anticipate needing accommodations for any part of the application and hiring process contact:

University of Victoria