Job Description

Department: Finance and Treasury Board Location: HALIFAX Type of Employment: Permanent Union Status: NSGEU - NSPG Closing Date: 8/25/2022 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

At the Department of Finance and Treasury Board we strive to provide financial leadership, analysis and policies that strengthen Nova Scotia. As stewards of the province’s financial affairs, we deliver a wide range of corporate fiscal and management services – including the preparation of the provincial budget – as well as ensure government plans are coordinated and fiscally responsible.
We are constantly looking for new and better ways to plan, manage, budget, and invest.

About Our Opportunity

As the Administrative Assistant, you will be responsible for providing administrative support to the Director and staff in Health and Wellness Financial Services Division of the Department of Finance and Treasury Board.
This position reports to the Director of Finance – supporting the Health Authorities.

Primary Accountabilities

the Administrative Assistant, you will manage Division correspondence as well as documentation of the Division’s administrative processes. These administrative processes involve personal information, and you will be expected to uphold the Department’s obligations to confidentiality and protection of personal information.
You will also provide agenda management support to the Directors, ensuring that their time is used effectively to deliver on their mandates. You will ensure adherence to all administrative procedures in the Branch at both the staff and Director level with respect to Division budgets and financial reports, human resources and performance management, time management, records management and other administrative procedures as required. You will also manage Division space and procurement needs. You will also take/direct phone calls on behalf of the Branch and provide back-up coverage for the Department's main inquiries phone line.

Qualifications and Experience

This may be the right opportunity for you if you have completed a 1-year business course along with 3 years of related experience; an equivalent combination of training and experience may be considered.
As the ideal candidate you have previous experience providing support in an environment that requires processing of sensitive information on a regular and timely basis. You are a team player with strong interpersonal skills, as well as sensitive to the needs of clients and demonstrate tact, sound judgement, initiative, creativity, and exercising discretion and confidentiality. You thrive in a fast-paced environment and possess exceptional communication and time management skills and can determine work priorities and manage work with competing deadlines.
You have previous experience providing documentation support, i.e. preparing, formatting, proof-reading, publishing, and distributing documents. You also possess experience working successfully with confidential personal information.
Exceptional MS Office Suite skills are required (Excel, Word, PowerPoint, and Outlook).
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
• Countless career paths.
• Department specific flexible working schedules

Pay Grade: CL 18 Salary Range: $1,579.09 - $1,766.79 Bi-Weekly
Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.