Job Description

Description :

For those who dream of advancing our space in the Universe and on Earth, we\xe2\x80\x99ll take you there.

Serving the world from our Canadian home and our global offices, MDA is an international space mission partner and robotics & space operations, satellite systems and geointelligence pioneer with a 50-year story of firsts on and above the Earth. Today, we\'re leading the charge towards viable Moon colonies, enhanced Earth observation, communication in a hyper-connected world, and more.

We\xe2\x80\x99re fueled by a pioneering spirit that carries us beyond. And together we enable highly skilled people to continually push boundaries and tackle big challenges requiring solutions that endure and inspire.

Are you ready to launch the next stage of your career in the new space economy? We would love to hear from you!

We\xe2\x80\x99re on the hunt for an Administrative Assistant in our Geointelligence Engineering Team at our Richmond office.

A professional Administrative Assistant with excellent customer relations and communication skills provides exceptional administrative support to our teams. In this role you will assist the team with the day-to-day activities, including business and customer contacts. The Administrative Assistant must be highly organized and able to multi-task and meet tight deadlines. In a \xe2\x80\x98people-oriented\xe2\x80\x99 position like this, flexibility, organization and preparation (as much as possible) are vital. There is no typical day.

Desired attributes: being highly organized, flexible, ability & desire to learn, motivated, energetic, resourceful, excellent verbal and written communication skills

Role:

• Pro-actively manages the Managers appointment schedules and other time commitments through methods such as receiving appointment requests and meeting/conference invitations, determining urgency and nature of requests and scheduling and making necessary arrangements. Resolves time conflicts as required.
• Screens requests and inquiries, makes a determination on importance/urgency of request
• Correspondence typing, preparing presentation material, preparing courier packages
• Coordinating the logistics for all managers\' customer/business visits (ordering lunches, booking rooms, dinner reservations, etc.)
• Maintaining management files
• Coordinating/setting-up conference calls
• Coordinating computing & software needs
• Organization and collecting performance reviews
• Coordinating travel arrangements with in house Travel Department

• Conference registration & all related travel arrangements
• Makes arrangements for attendance at industry meetings and conferences
• Prepare and process expense claims
• Organizing team events, SWAG, LOS, retirements
• May maintain team travel and vacation calendars
• Assisting Project Accountants as required
• May order stationery supplies
• Assist the project teams with miscellaneous tasks as required
• Opening and distribution of daily mail received for your manager
• Commitment to ongoing learning and professional development. Keep up to date with training (in person and online) to improve skills and increase knowledge base. This relates to soft skills and technical skills.
• Answers and screens Managers telephone calls, directs and answers inquires
• May draft correspondence
• Reviews letters and presentations for accuracy and compliancy to company guidelines
• Applies sound financial principals involving the prudent use of the resources available
• May take care of office allocations and all related duties
• Attend all Admin meetings, Travel Dept. meetings and team meetings as required
• Liaise with other company departments (ex. Art, Marketing, Print Centre, Purchasing etc.)
• May provide some data management and assistance with Sharepoint
• May assist with e-card signing
• Prepare Lobbyist Report for Manager if required
• Contribute to team effort by accomplishing related results as needed
• Assist travelling employees to keep Travel Profile up to date
• Will follow MDA best practices in all aspects of job
• Other duties as assigned or required

Experience requirements:

• Minimum 5 years office experience providing administrative support
• High School Diploma
• Intermediate level PC experience and proficiency required in Microsoft Office and Outlook
• Excellent organizational skills
• Proven ability to work with little or no supervision
• Ability to work under pressure, to handle interruptions and to manage multiple requests
• Ability to deal with sensitive information using excellent judgement, diplomacy, and discretion
• Available to work extra hours on short notice
• Perfect command of English language
• Required hours /week: 40
• Ability to maintain confidentiality and exercise considerable judgement, tact, and discretion.
• Proven ability to organize and prioritize workload and handle several projects simultaneously through to completion, with minimal direction or supervision.

We\xe2\x80\x99re a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join #TeamMDA to ignite new and innovative approaches to problem-solving that push us forward to improve life on and above Earth. If you\xe2\x80\x99re excited to expand our place in space and driven to inspire the next generation, we\xe2\x80\x99ll take you there.

We have entered a new era of exploration and development, and MDA welcomes all who yearn to suit up and be part of it. An equal opportunity employer prizing diversity, integrity and collaboration, we are committed to growing MDA\xe2\x80\x99s and Canada\xe2\x80\x99s leadership in this next golden age.

Comments/Special Considerations:

Successful candidates must obtain and hold security clearance at the reliability status level, and pass security assessment for the Controlled Goods Program (CGP).

MDA provides competitive compensation and benefits packages for its employees at all locations. As a team member of MDA, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care including; extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans; and an employee and family assistance program.

MDA is an equal opportunity employer prizing diversity and inclusion. We are committed to treating all employees and applicants for employment with respect and dignity. If you require assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please feel free to notify us.

MDA