Job Description

Job Type: Employee

Duration in Months (for fixed-term jobs): 3

Job Family: Research and Program Support

# of Open Positions: 1

Faculty/Service - Department: Recherche, \xc3\x89cole interdisciplinaire de sciences de la sant\xc3\xa9

Campus: Ottawa, ON

Union Affiliation: N/A

Date Posted: November 23, 2023

Closing Date: December 04, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 30

Salary Grade: Non-Union Grade NR3 - 35 hrs

Salary Range: $52,048.00 - $63,360.00

About the Faculty of Health Sciences:

Make your mark with the Faculty of Health Sciences!

Health matters to everyone and we are committed to becoming a nationally and internationally recognized leader in innovative approaches to active living, health promotion, and quality health services.

Our success lies in our students and our people. Join us and every day you will have the opportunity to make a meaningful impact as we grow together and make a great faculty even better.

Position purpose:

Reporting to Pr. Isabelle Marcoux, the incumbent provides general administrative, operational, coordination and technical support for the conduct of research projects.

The position is part of a pan-Canadian study of end-of-life medical practices among Canadian physicians. The project is in the final stages of data analysis and knowledge transfer. The successful candidate will act as an administrative assistant to the senior researcher and as a resource person for the other co-researchers and partners involved in the research project.

This is a contract of 30 hours per week until March 31, 2024. Salary will be prorated based on hours worked.

In this role, your responsibilities will include:

Prepares and/or assists with the preparation, writing, translation (English and French), of key documents including project reports, manuscripts for publication, abstracts, scientific posters and presentations using word processing, spreadsheet, or presentation software.

Coordinates and arranges meetings, teleconferences and other research related events; takes and prepares minutes.

Maintains and updates reference databases, contact and distribution lists.

Develops, implements and maintains electronic file management systems.

Distributes project-related documents and information.

What you will bring:

High School Diploma; completion of postsecondary training in office and administration preferred.

Minimum of two years office administration experience, preferably in a research environment.

Excellent communication (oral and written) and highly refined interpersonal and customer service skills.

Strong organizational, problem solving, and time management skills.

Superior accuracy and attention to detail.

Strong computer proficiency using MS Office applications (Word, Access, Excel, PowerPoint), email, and electronic scheduling software.

Ability to build harmonious working relationships with clients, co-workers, and to interact with the public.

Bilingualism - French and English (spoken and written).

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 \xe2\x80\x93 Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

University of Ottawa