Job Description

Faculty/Department VP Research Unit University of Regina Press Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary
This position performs a wide variety of administrative services ranging from the complex to the routine, including creating, processing and tracking invoices, reconciling records of expenditures and revenues, calculating annual royalty payments to authors, and monitoring, coordinating accounting activities, making budget recommendations as appropriate. The incumbent will produce, edit and format documents, presentations and reports for the Director and other staff of the Press. They will provide publishing support such as processing customer orders, supporting the grant application process and other related duties. To be successful, this individual must have strong interpersonal skills to build and manage relationships while possessing exceptional organizational skills and the ability to juggle multiple priorities.

Reporting to and under the supervision of the Director of Operations, the successful candidate will provide front desk leadership responding to or delegating general Press emails, answering queries, and directing issues to appropriate staff.

Primary Duties include:

• Daily financial transaction management. Includes processing invoices for payment; receiving payments and processing to Accounts Receivable; monitoring and reconciling purchasing card accounts; generating invoices and payment requests to be sent to Accounts Payable; creating/maintaining expense tracking spreadsheets and processes; etc.
• Provide front desk leadership. Includes answering telephones; respond to or delegating general Press emails; handling incoming and outgoing mail; etc.
• Provide office and staff support. Includes ordering office supplies; submitting equipment and maintenance requests; making travel arrangements on an as-needed basis; etc.
• Participate in and provide budgetary data for the grant application process, generating $300K+ in grant support annually.
• Calculate annual royalty payments to authors, make cheque requests, and prepare and mail statements and cheques to authors. Royalty payments equal approximately 10% of annual net sales revenue.
• Assist with project and/or process development and planning to ensure more efficient service sand organization of the Press.
• Provide senior-level administrative support for the Director.
• Other duties as assigned.