Job Description

Requisition ID: 363758Position Number: 20036588Posting End Date: August 5, 2024City: Flexible in ManitobaEmployer: Shared HealthDepartment / Unit: Health System Integration&Clinical PlanJob Stream: Non-ClinicalUnion: Non UnionAnticipated Start Date: 08/19/2024FTE: 1.00Anticipated Shift: DaysWork Arrangement: HybridDaily Hours Worked: 7.50Annual Base Hours: 1950Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.Position OverviewThe Shared Health Provincial Quality Patient Safety and Accreditation Administrative Assistant is a highly motivated, independent individual who provides high-level administrative support to Shared Health\'s Quality Performance and Strategy team and Manitoba\'s Clinical and Preventative Services.Responsibilities include:

• Answering incoming calls; taking messages and re-directing calls as required.
• Dealing with email enquiries.
• Taking minutes.
• Calendar management and arranging appointments, booking meeting rooms and conference facilities.
• General office management such as ordering supplies.
• Organizing travel and accommodation for team.
• Arranging both internal and external meetings, workshops, events.
• SAP Timekeeping

Experience

• 5 years\' experience providing administrative support ideally in a health care environment required.
• Experience scheduling and coordinating meetings required.
• Experience with e-mail, Outlook, MS Word, and MS Excel is required.
• Experience with MS PowerPoint and MS Access, Visio, and OneNote is preferred.
• Experience with SharePoint is preferred.
• Experience with SAP application.

Education (Degree/Diploma/Certificate)

• Completion of high school education required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.

Certification/Licensure/RegistrationNot ApplicableQualifications and Skills

• Knowledge of managing calendar appointments and effectively resolving conflicts.
• Knowledge of scheduling meetings/events and preparing information packages.
• Knowledge of recording and distributing minutes.
• Knowledge of statistical databases and generating reports.
• Knowledge of general administrative support duties.
• Medical Terminology would be an asset.
• Organizes and prioritizes independently the administrative activities for the Executive Director, Provincial Quality Patient Safety and Accreditation and ensures work is completed within establishes timelines.
• Must have strong written and verbal communication skills, the ability to maintain a high level of confidentiality, and proactively support the Provincial Quality Patient Safety and Accreditation team.
• Ability to show initiative, follow up, and multi-task in a fast-paced environment.
• Ability to work in an atmosphere of change and to work through conflict situations in a positive manner.
• Ability to be flexible and able to prioritize and organize work to align with operational pressures and requirements.
• Ability to work in a highly digital environment and support virtual meetings.

Physical Requirements

• Work is primarily in an office environment. The workspace is not a private office and therefore is subject to interruptions and noise.
• The incumbent must be able to work under pressure to meet competing demands, deadlines, and deal effectively with difficult or sensitive situations.
• Work may be directed by remote team members.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Winnipeg Regional Health Authority