Job Description

Business Unit:

Administration

Location:

Lax Kw'alaams, British Columbia

Reporting to:

Administrative Assistant to the CAO

The Lax Kw'alaams Administration Department has an exciting and immediate opening for a permanent part-time Administrative Assistant with the Band Office. As a key member of the team, this role is responsible for providing a friendly, positive and a professional attitude when dealing with the public and staff. This position is also expected to perform administrative and accounting support.

Responsibilities:

General

Provide day-to-day administrative support to multiple departments. Maintain filing systems (digital and physical), ensuring organization and confidentiality. Handle data entry and update internal databases or tracking sheets. Prepare, proofread, and format documents, reports, and presentations. Schedule meetings, appointments, and coordinate calendars across teams, book spaces, order supplies, organize technology for presentations. Answer and direct phone calls and emails in a professional manner. Support the administration office with back up reception duties in times and need. Other related duties as assigned.

Qualifications:

Education

Minimum of Grade 12. Additional certifications or courses in office administration, computer skills, or related fields are a plus.
Experience

Previous experience in a receptionist, administrative assistant, or customer service role is preferred. Two years' experience in a similar position is considered an asset.
Competencies

Ability to manage priorities, meet deadlines, and to deal effectively with all staff and the public. Friendly, approachable, and helpful attitude, clear and professional verbal and written communication. Patient and calm demeanor, with a strong commitment to providing helpful and courteous service. Experience with office procedures and a computerized environment, knowledge of Microsoft Office. Ability to maintain strict confidentiality.

Demands and Working Environment:

Must be able to remain seated at a desk or reception area for extended periods while using acomputer or phone. Occasionally lift and carry office supplies. Maintain patience and composure during stressful or emotionally charged situations. Manage multiple phone lines, emails, walk-ins, and administrative tasks simultaneously.

Condition of Employment

You will adhere to the Lax Kw'alaams Band Code of Conduct, Code of Confidentiality, Social Media Policy and any other Policies in the Human Resource Manual. Follow all guidelines harmoniously and cooperatively, creating a team approach in their duties for the Band's future success. Acceptable Criminal Record Check with Vulnerable Sector Search. Valid Driver's License (Class 5) is an asset.

Classification/Pay Scale

As per the Canadian Union of Public Employees' Local 2365 Collective Agreement. $26.84 per hour.

Submission Deadline:

Preference will be given to qualified Lax Kw'alaams Band Members, individuals of Indigenous ancestry, and other equity-deserving applicants, we encourage all candidates to apply. We invite all interested parties to reply in the strictest confidence to Human Resources: hr_resume@laxband.com. Open until filled.
Job Type: Part-time

Pay: $26.84 per hour

Expected hours: No more than 25 per week

Benefits:

Employee assistance program
Work Location: In person