Job Description

ROLE:

Administrative Assistant

REPORTS TO:

Director of Transportation

LOCATION:

Saskatoon, SK

Agrifood International Cooperative Limited is recruiting for an

Administrative Assistant/NSC

to join our Agrifoods Transportation Team based in Saskatoon. The Administrative Assistant/NSC is responsible for meeting Saskatchewan National Safety Code (NSC) requirements related to training, data maintenance, compiling reports, office organization, research and project work as needed. This is a very important part of the Agrifoods Transportation Team, will report to the Director of Transportation and provide support and assistance to the Operations Manager and other members of the on-site leadership team.

Opportunities

This is a very exciting time for the Agrifoods Transportation team as we continue to grow and expand! One main focus of this position is working well with others, and reviewing, updating and maintaining driver logs. However, this provides opportunities to working and improve on attention to detail skills while also growing people and communication skills.

Here is who you are...

Drive & Motivation

You want to continuously improve at everything you do

You enjoy data entry and organization of documents

You are very honest and maintain confidentiality of sensitive information

Character & Abilities

You like to help others and work well with a team

You can spotting missing or incorrect details because you are very organized

You have professional written and verbal communication skills

You identifying problems and reviewing related information to help develop and evaluate options and implement solutions

Knowledge & skills

You have an excellent knowledge of Excel and Word Documents

You have knowledge of office equipment and of National Safety Code regulations

You have the ability to work with a high degree of independence

You have excellent information gathering and monitoring skills

Experience

You have at least 3 years of relevant experience working in an administrative role

You have a Certificate or Diploma in Business Administration or relevant discipline

You have knowledge of general office functions including filing systems, reporting, and responding to coworkers

You have hands on experience with completing new hire orientation and coordinating training activities with others, including tracking safety certifications

Proficiency with MS-Excel and other MS products.

Nice-to-Have (bonus quailities or wants from us)

Transportation Safety training with a focus on National Safety Code

Things you will do...

Maintain NSC filing systems and related documents for drivers, equipment and maintenance while ensuring accuracy

Complete new driver orientations including required paperwork for payroll

Compiling reports, orientation/safety review, data maintenance, office organization, research, and project work as needed

Assist with any/all office and safety functions

Participate in and take on related tasks of the Health and Safety Committee

Forward driver requests and inquires regarding benefits and payroll

OTHER ...

You may occasionally need to work overtime to complete deadlines
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Detailed Description of Duties:

Track, organize and maintain NSC filing and storage systems in the office, including invoicing, inspections (DVIRs), and maintenance to ensure completion and compliance with NSC requirements

Copy and file DVIR's ensuring they are being handed in by all drivers

Working with management and staff to assist with benefit reconciliation, coordinate training time (fall protection, First-Aid etc.) for employees and ensure they arrive on time

Auditing of drivers logs compared to timecards, tracking errors and working with lead hands and drivers to resolve errors.

Create, Edit and update spreadsheets and word documents

Track and file invoicing into individual files by units ensuring accuracy, proper following of our outlined NSC Standards

Participate in the Safety Committee, attending meetings and assisting with action items

Answer the main phone line, scanning, filing, mail, couriers, sorting and distributing incoming correspondence, including regular mail and email

Job Types: Full-time, Permanent

Pay: $23.00-$25.00 per hour

Expected hours: 37.5 per week

Benefits:

Dental care Disability insurance Employee assistance program Extended health care Life insurance Paid time off RRSP match Vision care
Schedule:

Day shift Monday to Friday
Ability to commute/relocate:

Saskatoon, SK S7R 1A8: reliably commute or plan to relocate before starting work (required)
Education:

Secondary School (preferred)
Experience:

Administrative: 1 year (required)
Work Location: In person

Application deadline: 2025-07-03