Job Description

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you\'re part of making sure our business is running optimally and safely-helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us!

Job Summary

The Administrative Assistant is responsible for providing general administrative support to the Senior Vice President and the Chief Legal Officer (CLO) and their leadership team. The role coordinates travel arrangements, drafts and quality controls all correspondence, handles mail, updates contact lists, maintains office supplies, completes expense reports and invitations to CLO events.

Main Responsibilities

\xc2\xb7 Provide general administrative support to the CLO and the CLO team

\xc2\xb7 Reserve, update and track travel arrangements and itineraries for the CLO (e.g., flights, hotels, ground transportation)

\xc2\xb7 Respond to email, phone and in-person inquiries and follow up and return calls from senior staff

\xc2\xb7 Create an inventory of office supplies, materials and stationery and maintain proper stock levels

\xc2\xb7 Write correspondence and ensure the preparation and mailing of letters and cards from the CLO team following the correspondence management process established by the Executive Assistant (EA)

\xc2\xb7 Receive, sort and distribute mail

\xc2\xb7 Ensure that the CLO have a file containing all documents for meetings

\xc2\xb7 Prepare necessary documentation for the CLO team

\xc2\xb7 Submit and reconcile expense reports

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the position, the incumbent must be able to meet tight deadlines, handle pressure and stress.

Requirements

Experience

Administration or Office Management

\xc2\xb7 Minimum 7 years of experience in administration or office management

Education/Certification/Designation

\xc2\xb7 College Degree in Administration

*Any designation for these above would be considered as an asset

Competencies

\xc2\xb7 Sets direction and inspires others

\xc2\xb7 Communicates with impact

\xc2\xb7 Collaborates with others and shares information

\xc2\xb7 Demonstrates active listening

\xc2\xb7 Solves problems to create value

\xc2\xb7 Demonstrates agility and drives change

\xc2\xb7 Applies critical thinking

*Any skills/attributes for these above would be considered as an asset

Technical Skills/Knowledge

\xc2\xb7 Exceptional attention to detail and respect for processes

\xc2\xb7 Thorough knowledge of the Microsoft Office (Word, Excel and PowerPoint)

\xc2\xb7 Thorough knowledge of Power PDF

\xc2\xb7 Knowledge of Systems, Applications and Products (SAP)

\xc2\xb7 Knowledge of SharePoint

About CN

CN is a world-class transportation leader and trade-enabler. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. As the only railroad connecting Canada\'s Eastern and Western coasts with the Southern tip of the U.S. through a 19,500 mile rail network, CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN is committed to programs supporting social responsibility and environmental stewardship. At CN, we work as ONE TEAM, focused on safety, sustainability and our customers, providing operational and supply chain excellence to deliver results.

CN is an employment equity employer and we encourage all qualified candidates to apply. We thank all applicants for their interest, however, only candidates under consideration will be contacted. Please monitor your email on a regular basis, as communication is primarily made through email.

Canadian National Railway