Job Description

Halifax Harbour Bridges (HHB) operates and maintains the Angus L. Macdonald and A. Murray MacKay Bridges, facilitating over 34 million crossings annually. HHB is committed to providing safe, efficient, and cost-effective cross-harbour transportation. Safety is the top priority--for employees, bridges, and the public--making it a shared responsibility for all staff.

Reporting to the Executive Administrator, the Administrative Assistant will provide vital administrative support and coordination for the operations of the Maintenance Department. This position will operate from 465 Princess Margaret Blvd, Dartmouth NS. This role involves managing and streamlining activities related to the maintenance and repair of all HHB assets and facilities. The position is responsible for overseeing administrative tasks associated with equipment, machinery, and facility upkeep. Additionally, the Administrative Assistant will play a crucial role in developing and maintaining organizational systems to enhance operational efficiency while ensuring compliance with applicable safety standards. Essential Duties and Responsibilities • Engage in close collaboration with Maintenance Supervisors, departmental personnel, and third-party consultants to promote the smooth and efficient execution of daily maintenance operations.
• Work in conjunction with Operations to effectively coordinate the Traffic Interruption Process.
• Provide comprehensive administrative support for departmental meetings, including weekly traffic control meetings, which involves preparing agendas and documenting minutes.
• Develop and maintain a systematic tracking and inventory management system. Generate maintenance reports and monitor key metrics to enhance operational efficiency.
• Assist in the payroll processing for the maintenance department, ensuring accurate time tracking, precise overtime calculations, and strict adherence to payroll deadlines.
• Uphold compliance with company policies and regulatory requirements.
• Perform any additional responsibilities as assigned.

Qualifications • Completion of a post-secondary education in a related field
• A minimum of 3+ years of relevant experience in an administrative role
• Excellent written and verbal communication skills
• Proven ability to operate within a computerized maintenance management program/system with additional experience using MS Office Suite
• Strong organizational and planning skills
• Ability to work independently and as part of a team
• Demonstrated ability to coordinate and follow up with team members to ensure timely completion of deliverables

Vacancy: Hiring 1 term position for one year Position: 1-year term, Full-time. Monday-Friday, 8:00 AM-4:00 PM (35 hours/week). Subject to change based on operational needs, with occasional overtime, including weekends. Salary range for this position is $45870 -$55337 per year.

This position requires the incumbent to work in an office environment at HHB with minimal physical effort demands. Due to the nature of this position, mental stress may be experienced when responding to conflicting demands and varying needs; dealing with issues and matters that can be complex and time sensitive. Sensory attention is required for coordinating resources, processing documents, and providing status reports, work order summaries. Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the communities we serve. At Halifax Harbour Bridges (HHB), we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women or Persons in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
The collection of self-identification data is a central piece of HHB commitment to equity, diversity and inclusion (EDI). This data provides information on the diversity of the population applying for employment with us. This information increases HHB's capacity to monitor our progression on increasing EDI in our recruitment.

How to Apply: Interested candidates may submit the Cover letter and resume and complete all pre-screening questions by 4:00 pm Monday, February 24, 2025, to Ppinto@hdbc.ns.ca or Scan the QR code below. HHB appreciates all applications; however, only candidates selected for interviews will be contacted.