Job Description

No housing or relocation assistance provided by employer.

POSITION SUMMARY

:

Reporting to the Director of Operations and/or the Manager of Environmental Services the administrative Assistant will provide a high level of confidential support to these departments. This includes telephone inquiries, email correspondence, scheduling meetings, coding receipts, budget system and preparing documents for the departments.

RESPONSIBILITIES

:

1. Responsible for administrative support services within the areas of receiving and documenting telephone calls, typing documents, filing, researching background information for Department's reports, and assisting with project-based tasks.

2. Responsible for proper coding of receipts in a timely manner and having them signed by the appropriate person. Ensuring compliance with the Department's budget.

3. Responsible for organizing meetings which includes arranging required facilities, supplies, meals and assisting with preparation of documents relating to meetings.

4. Responsible for recording and distribution of work orders from the Service Request system and responding when requests have been completed.

5. Responsible for maintaining an orderly and accurate filing system for related matters.

6. Responsible for participating in emergency management duties either in the Emergency Operations Centre or in support of it as may be required during a local emergency.

7. Responsible to observe and comply with all regulations and procedures that relate to individual health and safety, OH&S and Saddle Hills County Safety program and the safety of co-workers.

8. Responsible for assisting with other office operations as required.

9. Responsible for complying with (ATIA) Access to Information Act.

10. Assist in budget preparations, including data entry in the County's budgeting program.

11. Perform other related duties as may be requested by the Director of Operations or Manager of Environmental Services.

REQUIRED QUALIFICATIONS/KNOWLEDGE/ABILITIES:

The ideal candidate will have a Grade 12 diploma together with a degree or diploma in secretarial training/education in business administration with a minimum of three years at an administrative level with directly related experience.

Municipal government experience would be a definite asset. Excellent communication skills are essential in this role.

The candidate must have the ability to:

1. Pay close attention to detail, accurately capture, retain and relay information.

2. Have proficient computer skills including excel, word, power point and outlook.

3. Be competent in letter writing and minute taking.

4. Demonstrate strong oral and written interpersonal communication skills.

5. Function as a member of a team and ability to work independently with minimal supervision while staying committed to customer service.

6. Work in fast paced environment, prioritize and manage multiple work tasks to achieve deadlines.

7. Engage well with and respond to enquiries from management, council, co-workers, contractors, and ratepayers.

8. Strong attention to detail and accuracy and demonstrate effective organizational skills.

9. Maintain and provide a driver's abstract acceptable to Saddle Hills County, at a minimum level of Class 5.

10. Provide a satisfactory Criminal Records check.

11. Ability to ensure all work-related information is kept confidential and in accordance with the (ATIA) Access to Information Act.

The above statements are intended to describe the general nature of the position and is not a complete job description of all responsibilities and activities required for this position.

Applications will be accepted until suitable qualified candidates are selected. Saddle Hills County would like to thank all those interested in the position. Only those considered qualified for an interview will be contacted. Please send resumes clearly marked "Personal and Confidential" to:

Human Resources Coordinator Saddle Hills County

RR1

Spirit River AB, T0H 3G0

E-mail to: hr@saddlehills.ab.ca

Job Types: Permanent, Full-time

Pay: $36.13-$41.78 per hour

Expected hours: 36.25 per week

Benefits:

Dental care Extended health care Vision care
Experience:

office administration: 5 years (preferred)
Work Location: In person