Job Description

JOB POSTING #918073

Position: Administrative Assistant III
Site: Toronto Rehab - Lyndhurst Centre
Department: Spinal Cord Rehab Program
Reports to: Manager & Medical Director
Salary Range: $50,485 - $63,102 per annum (Commensurate with experience and consistent with UHN Compensation Policy)
Hours: 37.5 hours per week, flexibility of schedule required
Status: Permanent Full-time

University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant III to support the Medical Director/Senior Scientist and Medical Lead.

Transforming lives and communities through excellence in care, discovery and learning.

The University Health Network, where \xe2\x80\x9cabove all else the needs of patients come first\xe2\x80\x9d, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground-breaking firsts and a purpose of \xe2\x80\x9cTransforming lives and communities through excellence in care, discovery and learning\xe2\x80\x9d, the University Health Network (UHN), Canada\xe2\x80\x99s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Find out about our purpose, values and principles here.

The Administrative Assistant III exercises judgment and independence to provide complex secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; liaise with patients and families over the phone regarding prescription renewals and disability/insurance form completion; they will also maintain databases, manage human resources processing and financial submissions, assist with preparation of documents such as meeting agendas and minutes, maintenance of academic CV\xe2\x80\x99s, annual reports, conference registration and travel arrangements, etc.; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.

Qualifications

• Completion of Grade XII or recognized equivalent
• Completion of a recognized medical office or business administration program at the diploma level
• Four (4) years related administrative support experience, preferably at an executive level
• Excellent organizational and time management skills
• Excellent interpersonal and customer service skills
• Excellent verbal and written communications skills
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards
• Ability to multi-task and prioritize work based on timelines for deliverables
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Strong working knowledge of medical terminology
• Previous on-the job computer/word-processing, database and spreadsheet software experience, in a Microsoft Office environment, including Excel, Word and PowerPoint, and internet searches; experience with Adobe Pro and Web CV an asset
• Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Posted date: April 20, 2023 Closing Date: May 4, 2023

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN\'s attendance management program, and possess all the required experience and qualifications will be given first consideration.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

University Health Network