Job Description

ADMINISTRATIVE ASSISTANT III

Posting #: 926500
Union: Non-Union
Site: Toronto General Hospital
Department: UHN Digital
Reports to: Manager
Hours: 37.5 per week

Salary: $26.79 to $33.49 per hour (To commensurate with experience and consistent with UHN compensation policy)
Status: Permanent Full-Time
Posted Date: November 10, 2023
Closing Date: Until Filled

The University Health Network, where above all else the needs of patients come first, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of Transforming lives and communities through excellence in care, discovery and learning, the University Health Network (UHN), Canadas largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Position Summary

Administrative Assistant to the Executive Director of Education/ IT Technology and Education Technical Management Support portfolio (ETMS). The candidate will provide high level scheduling and coordination support while maintaining a high standard of professionalism, productivity, and teamwork.

Duties

• Coordination and administration of activities for the ETMS team under the direction of the ETMS Manager. This may include:
• scheduling events and scheduling staff to support events;
• organization and clearance to various hospital departments;
• facilitating and administration of written communications,
• facilities and procurement activities;
• billing to various internal and external clients;
• establishing and documenting new policies and procedures to effectively administer support to the ETMS team across various sites.
• Assist in coordinating and creating documentation for a variety of ETMS projects (list of deliverables, project timelines, prioritizing goals).
• Documenting inventory, expenses, employee hours, lieu time, sick days.
• Successful completion of activities within the Executive Director portfolio. This includes: organizational, operational, and office management activities, maintaining confidentiality of the office. Conducting all level of administration and communication with the highest-level professionalism, accuracy, precision, quality and efficiency.

Qualifications

• Completion of Grade XII or recognized equivalent required
• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level required
• 3 years experience at a senior-level Administrative Assistant level
• Experience with event planning and working in an academic and/ or educational environment
• Ability to work independently with a minimum level of supervision
• Superior quality Microsoft office skills
• Ability to communicate with senior level executive, professional affiliates and academic partners including university and granting partners.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP

) * Close access to Transit and UHN shuttle service

• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

University Health Network