Job Description

Close Date

Jan. 12 2024

Location

Royal Jubilee Hospital - Victoria, BC V8R 1J8 CA (Primary)

Work Area (FBA Only)

Multi-Site

No

Travel Requirement

No travel required

Shift Start Time/End Time

0800-1600

Days Off

Weekend/Stats

Vacancy Type

Regular FT

Salary Range (Hourly Rate)

$28.55 - $37.47

Paid FTE

1.0

Worked BI-WEEKLY HOURS

75

Planned Start Date

Feb. 1 2024

Approximate End Date (For Temporary Assignments ONLY)

Pending Return of Incumbent

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

No



In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient & staffsafety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Executive Director or designate, the Administrative Assistant II is responsible for carrying out complex secretarial duties and associated administrative tasks for the head of multiple departments.

QUALIFICATIONS:

Education, Training And Experience

A level of education, training and experience equivalent to high school graduation plus additional related course work in office or business administration and at least five (5) years\' related senior administrative experience in a large complex organization, preferably in the healthcare field. Proven ability to work with a variety of disciplines to maintain and foster good working relationships.

Skills And Abilities

• Strong computer skills and extensive knowledge of applications such as MS Office (Word, Excel, PowerPoint, Project, Outlook)
• Excellent interpersonal skills, including tact and diplomacy, in dealing with a variety of work situations including physicians, hospital staff, board members, government representatives, community agency personnel and the general public.
• Excellent oral and written communication skills.
• Strong sense of teamwork.
• Aptitude to be proactive requiring minimum direction.
• Strong problem solving skills to anticipate and resolve issues before they escalate.
• Capable of decision making/problem solving within predetermined guidelines.
• Organizational skills and ability to work independently.
• Work under pressure with short turnaround times; flexibility to ensure deadlines are accommodated.
• Physical ability to carry out the duties of the position.

Link to Full

Additional information for applicants

Additional Clauses

Vaccination Notification: To keep our employees, clients and the communities we serve safe, Island Health is enforcing an employee mandatory vaccination policy which is intended to prevent the transmission of COVID-19. As such, Island Health requires Proof of BC Provincial Immunization Registration as a condition of employment, and any offers of employment are contingent on you providing proof of vaccination prior to commencement of the offered effective date. If an offer of employment is extended, but proof of vaccination is not provided, the offer will be rescinded.

Requisition CA

Non Contract

Affiliation/Union

Non-Contract Support Staff

Island Health