Job Description

The purpose of the Administrative Assistant role is to coordinate and support the work of the Chief Human Resources Officer and the HR function for Actionmarguerite. The position reports to the Chief Human Resources Officer and will work closely with other members of the HR team and Management Team. The person in this role will also be the first point of contact for front line staff, addressing questions and queries or appropriately re-directing front line staff to other HR team members. The incumbent will provide services to all Actionmarguerite sites and applicable service contracts. Performs all duties in accordance with established health and safety regulations/guidelines, policies and procedures (i.e. utilizing personal, protective equipment as per safe work procedures). Notifies management or supervisor of all occurrences, injuries, illnesses or safety and health concerns which are likely to harm themselves, their co-workers, or any others who enter the premises.

Service and Assignment:

Human Resources

Starting Date:

Anticipated start date in August 2025

Shift and Hours of Work:

1.0 FTE - full-time - days, currently 08:00 - 16:15

Pay Scale:

As per established salary scale

Specifications:

Assignment and hours of work are subject to change at any time as per operational requirements.

Closing Date:

Open until filled

Selection Criteria:

Business Administration certificate and/or an equivalent combination of formal education and related experience, preferably in a health care environment Minimum 2 years practical experience in a support role; Experience directly related to human resources functions is an asset; Demonstrated proficiency working in a computerized environment and with Human Resources Information Systems (knowledge of Quadrant Workforce is an asset); and Proficiency working with Microsoft office; Ability to communicate (verbal and written) in both official languages (French and English) is required; Exceptional interpersonal communication skills and proven ability to establish and maintain successful working relationships at all levels within the organization and with external stakeholders; Exceptional organizational skills and ability to understand detailed information; Demonstrates responsibility for and accurately handles the details associated with one's work; is conscientious about accuracy Strong IT skills required; Ability to adapt to a changing environment and respond with initiative; Ability to prioritize workload; Must be in good physical and mental health; Ability to demonstrate a satisfactory employment record, including attendance; and Current Criminal Record Check for the Vulnerable Sector and Adult Abuse Registry Check deemed satisfactory by the Employer.
This position is designated bilingual (French/English). All staff are hired for the facility. Employees may hold more than one position in different Actionmarguerite facilities, where the sum total of hours does not exceed 1.0 full-time equivalence.

Our organization takes its mission of service and compassion to the heart of everything we do. All Actionmarguerite team members have the opportunity to create welcoming environments where is life is good for all who come through our doors. Each and every employee is essential in making a positive difference in people's lives. That's what you'll be doing when you join our team. Actionmarguerite is a leading provider of long-term care and exceptional health services focused on supporting adults living with complex health needs, with a unique mandate to serve the Francophone community. Because we offer a wide range of services, we have positions to suit many interests and qualifications.

Job Types: Full-time, Permanent

Pay: $25.77-$32.22 per hour

Expected hours: 38.75 per week

Benefits:

Dental care Employee assistance program Extended health care Life insurance Paid time off Vision care
Schedule:

8 hour shift Day shift Monday to Friday
Work Location: In person