Job Description

Job Title:

Administrative Assistant (Front Desk)

Location:

Victoria, BC

Company:

VIS Mechanical

Job Type:

Full-time - Temporary Coverage

Overview

VIS Mechanical is an industry leader in mechanical, HVAC, and plumbing services across Vancouver Island. We're looking for a friendly and organized

Administrative Assistant

to manage front desk operations, answer phones, and support the day-to-day flow of our office. This role will cover maternity leave for 9 months and may lead to permanent employment.

This role is ideal for someone with strong communication skills and a positive attitude who enjoys working in a fast-paced environment and wants to be part of a growing, team-oriented company.

Key Responsibilities

Answer and direct incoming phone calls, take detailed messages, and route inquiries to the appropriate team members. Greet clients, visitors, and vendors in a professional and welcoming manner. Manage the general office inbox, respond to basic inquiries, and forward messages as needed. Support scheduling and coordination for service appointments and staff availability. Maintain organized office records and assist with filing, scanning, and data entry. Track and order office supplies and keep common areas tidy and presentable. Provide light administrative support to the office manager or leadership team as required (e.g., updating spreadsheets, printing forms, or collecting paperwork). Handle occasional client follow-ups or information requests.

Qualifications

1-2 years of experience in an administrative or receptionist role preferred. Strong verbal and written communication skills. Comfortable using Microsoft Office (Outlook, Excel, Word). Excellent organization and attention to detail. Ability to multitask and stay calm under pressure in a busy office setting. Friendly, professional, and reliable demeanor.

Nice to Have

Familiarity with construction, trades, or service-based office environments. Experience with Sage, QuickBooks, or other accounting software is an asset but not required.

Compensation and Benefits

Hourly rate:

$22-$28 per hour

, depending on experience. Full-time hours, Monday to Friday. Opportunity to grow within one of Vancouver Island's fastest-growing mechanical companies. Supportive, team-oriented work environment.
Job Types: Full-time, Fixed term contract

Pay: $22.00-$28.00 per hour

Benefits:

Dental care Extended health care
Work Location: In person