Job Description

Summary:

#hiring #administrativeassistant #jobs #geomatics #officejobs #surveying

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Midwest Surveys is an employee-owned professional land surveying firm providing geomatics deliverables designed for oil & gas, utility, construction, and municipal applications through our ten offices in Saskatchewan, Alberta, and British Columbia.

We are currently seeking an Administrative Assistant to join Midwest\'s Field Operations team in our Calgary location. This position would be providing coverage for an 8-month maternity leave with the possibility of joining our team full-time.

This position reports to the Corporate Field Operations Manager and will work with field staff and the Field Operations Managers providing administrative support for general administrative duties.

Administrative Assistant\'s Role:

As an Administrative Assistant to the Field Operations group, your duties will include, but are not limited to, the following:

• Maintain field contact information.

• Coordinate and manage hotel and flight bookings for field staff.

• Assist in Daily Field Report (DFR) and time sheet entry and submissions.

• Assist the Corporate HSE Manager and coordinate with HSE Advisors and support staff with safety related items, including:

• Safety course booking.

• Safety certification and re-certifications.

• HSE hazard identification entry.

• Safety certification requests (ticket packages, orientation set-up).

• Assist Field Operations Managers with vacation scheduling, including managing field staff vacation entry and approvals company wide.

• Assist with Commercial Vehicle compliance requirements, including:

• Maintaining and updating a vehicle maintenance database, including tracking, inputting and organizing invoices.

• Review, edit and audit driver logs.

• Assist with administrative duties associated with UAV operations, including pilot set-up and access.

• Assist with scheduling and coordinating new hire orientations (field staff only).

• Follows and promotes Midwest Surveys Inc. Health and Safety policies and procedures.

• Work closely with the Corporate Field Operations Manager to deliver timely, high-quality, proactive administrative support daily.

• Manage and maintain the flow of information and documentation with confidentiality and timeliness.

• Assist with creating procedures and instructions for various field related administrative processes.

• Perform other duties as assigned by the Corporate Field Operations Manager.

Qualifications:

The successful candidate will have:

• High School Diploma or equivalent.

• Completion of an Office Administrative program would be considered an asset.

• Experience in a similar role would be considered an asset.

• Demonstrated computer skills, specifically with the Microsoft suite of products including Excel, Word, Outlook, Teams, and PowerPoint.

• Familiarity with Oil & Gas survey operations would be considered an asset.

Key Competencies:

• Keen to work in a high-volume team environment.

• Superior communication skills both one on one and in group settings.

• Exceptional organizational skills and attention to detail.

• Support and uphold company safety policies.

• Demonstrates a friendly and professional demeanor when interacting with field staff.

Why Choose Midwest?

Midwest Surveys is a 100% employee-owned company that values its people! Celebrating over 70 years in the industry, we have been ranked as one of the 50 Best Employers in Canada. We have also been recognized as a top health benefits provider and have been named the Best Workplace in Alberta for Health and Safety.

Midwest Surveys actively supports local communities, charities and is committed to a high level of ethics. We pride ourselves on providing an outstanding work environment!

For more information on working with Midwest Surveys or to apply for this posting online please visit the Careers section of our website, .

All applications will be kept confidential. Only those selected for an interview will be contacted.

Midwest Surveys