Job Description

About Canadian Baptists of Ontario and Quebec
Based in Etobicoke, Canadian Baptists of Ontario and Quebec (CBOQ) equips churches and their leaders as they engage in their mission from God in their community. Comprised of over 300 churches, CBOQ is training, equipping and caring for pastors. We recognize that mission is not just evangelism, but also includes promoting justice, social welfare, healing, education and peace in the world. It is a holistic approach that expresses care for both the needs of the human soul and the social needs that affect all of life. We are helping to plant fresh expressions of faith, strengthening existing churches and connecting them with the tools and opportunities they need to thrive. We are serving the next generation by creating resources and experiences for young people and their leaders to expand their love of God and love of each other. We\xe2\x80\x99re telling our churches\xe2\x80\x99 stories to encourage and inspire them, building up our whole family through the good news of what Christ is accomplishing through us. We love and care for our churches and leaders. We love and care for our employees. We are warm and welcoming; we take the time to listen and genuinely understand; we have empathy during tough times, and we make a positive difference in one another\xe2\x80\x99s lives daily. We develop a servant spirit as a significant part of who we are in Christ.
Position Overview: This is a full time 1-year contract position. The Administrative Assistant \xe2\x80\x93 Communications and Events is part of the Communications Team. The overall mandate of this team is to champion the vision, mission and values of CBOQ to our member churches, staff and volunteers.
Under the supervision of the Associate Director of Communications and Events, the Administrative Assistant role focuses on the successful support and development of the Communications department, including creating processes and systems to make the team effective and efficient. The Administrative Assistant provides administrative support and coordination of activities, programs and events developed by the Communications team.
Core Competencies:

• Planning and Organizing \xe2\x80\x93 Manages multiple tasks and projects with competing priorities. Anticipates obstacles and demonstrates judgment and flexibility to adjust as required.
• Results Orientation \xe2\x80\x93 Demonstrates a focus on finishing all tasks in a timely manner while taking complete ownership of tasks.
• Adaptability \xe2\x80\x93 Adapts and responds to changing priorities, technologies and requirements. Can collaborate in a variety of situations and with diverse individuals.
• Service Orientation - Strives for excellence, delivering the highest quality care and resources possible to those we serve.
• Innovative and a \xe2\x80\x9ccan do\xe2\x80\x9d attitude - Able to think creatively to develop new solutions that meet current and future needs. Strives to take on challenges with a sense that \xe2\x80\x9cI can do it.\xe2\x80\x9d
• A strong grasp of the English language. Must be able to proof documents and collateral materials for the communications team.

Responsibilities:

• Support CBOQ\'s mission, vision, and values.
• Manage the Communications team projects including but not limited to - Assembly, CBOQ Sunday, Annual Impact Report, Out of Operations e-news, Canadian Baptist e-news with a strong grasp for Mailchimp and CRM systems.
• Manage the collection of accurate data as it relates to Members and Donors. (i.e., Annual Statistical Form, Member database, Donation receipts).
• Provide registrar functions for three-day annual general conference (Assembly).
• Provide administrative support to the Associate Director of Communications and Events, including tracking departmental goals, reviewing analytics, preparation of correspondence, agendas, filing, mass mailings, email contacts, travel expenses, meeting minutes, etc.
• Excellence in English and proofreading.
• Assist the Associate Director with budget monitoring, forecasting and reports.
• Coordinate mailings for the Communications team (email and print).
• Accept creative briefs and manage projects effectively through a project management software.
• Work with other staff in a cooperative effort to complete tasks of common concern to the whole office, including tasks related to our annual Assembly.
• Other duties as assigned by the Associate Director.

Requirements:

• Commitment to the mission, faith and core values of CBOQ
• Demonstrated high proficiency with Microsoft Office suite, including Office 365, Survey Monkey, Mailchimp, project management software and database management.
• 3-5 years\xe2\x80\x99 experience in a similar role.
• Keen attention to detail.
• Ability to work in a hybrid work environment.

Applications Qualified candidates may apply by June 12, 2023 to Yvette Kayode, HR Lead, through the link.
All candidates whose training, experience and aptitudes meet the requirements for the job will be considered, subject to acceptance of the CBOQ code of conduct policy. CBOQ welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.