Job Description

Administrative Assistant
Position: Administrative Assistant
Worksite: Sexual Assault Support Services for Women SDG&A
Responsible to: Executive Director
Classification: Part-time, permanent position
Deadline to apply: June 19 at 4pm. Summary: Under the direction and supervision of the Executive Director, the Administrative Assistant will provide administrative and other support to the counselling team and management. The program is for adult women (inclusive of cis, non-binary and trans women) and youth 16 years of age and over who have experienced sexual assault. This is a part-time permanent position with a flexible schedule and the potential for some hybrid work. Qualifications: Education, training, and experience o College degree in business, administration, public relations, marketing, communications, journalism or a related field. o Sound knowledge and understanding of digital marketing, social media platforms, multimedia and website content editing and general administrative tasks. o 2 years minimum related experience or demonstrated combination of education and experience Job Skills and Abilities o Strong demonstrated teamwork and ability to work collaboratively. o General understanding of gender-based violence, particularly through the lens of intersectionality, diversity, and inclusion. o Excellent oral, written, and interpersonal communication skills. o Works in a respectful and cooperative manner with staff and clients. o Excellent time, organizational and personal management skills. Additional Requirements o Criminal record check for vulnerable populations. o Valid Ontario Driver\xe2\x80\x99s license. o Adheres to the philosophy, policies, and procedures of SASS for Women SDG&A. o Signs and adheres to Oath of Confidentiality and Code of Ethics. O Bilingualism French/English an asset. Accountability o Reports to and meets regularly with the Director to receive administrative assignments. o Maintains current knowledge of and complies with SASS\xe2\x80\x99s mandate, mission, policies and procedures. o Maintains strict confidentiality of information gained because of employment with SASS. o Alerts the Director promptly of any extraordinary circumstances, including financial, legal, or ethical issues that may arise. Community Liaison and Public Relations: o Works to develop and maintain strong links and good relationships with other community agencies and service providers. o Always represents SASS positively and professionally. Duties & Responsibilities: o Researches and posts relevant, professional and educational content to SASS social media platforms such as Facebook, Instagram and YouTube. o Discovers and creates new, innovative ways of engaging with several different audiences, including clients, donors, advocates and supporters through digital and other platforms. o Creates branded and professional content for both print and digital publishing such as posters, flyers and handbooks through publishing sites such as Canva. o Performs administrative office tasks such as printing, filing, organizing documents and some basic bookkeeping tasks. o Orders and replenishes office equipment and supplies. o Manages administrative accounts and supports staff with account creation and management. o Responds to and communicates in a professional manner with clients, board members, volunteers and staff via email, telephone and newsletters. o Receives and prepares packages and incoming/outgoing mail and deliveries. o Maintains accurate documentation and file management systems that comply with SASS record keeping guidelines. o Ensures programs operate in a safe, clean, and welcoming environment. o Consults with the Director regarding proposed extraordinary expenditures. o Performs other related duties as required. Application Process: Please email cover letter and resume both in one PDF document to Sara Murphy, Interim Executive Director no later than 4pm June 19, 2023. We encourage a diverse workplace and welcome all qualified applicants to apply. Job Types: Part-time, Permanent
Part-time hours: 22.5 per week Salary: From $17.00 per hour Schedule:

• 4 hour shift
• 8 hour shift

Ability to commute/relocate:

• Cornwall, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have access to a vehicle?

Experience:

• office /administrative: 2 years (required)

Work Location: Hybrid remote in Cornwall, ON Application deadline: 2023-06-19
Expected start date: 2023-06-26